Lead Payroll and AP Specialist

TrellisWare launched in 2000 with an innovative culture striving to push technological boundaries in the area of wireless communications. We are now a worldwide leader in highly advanced algorithms, waveforms, and communications systems that range from small form factor radio products to fully integrated solutions.
At TrellisWare, we connect passion with purpose and together we make an impact- on our careers, our company, and the world. And you can too. If you love to innovate and collaborate amid chaos and change, you belong at TrellisWare. Where the opportunity to serve is not a challenge but a gift. Where you're never going alone. Because there's too much at stake to go solo.
Our Accounting Team is seeking Lead Payroll and A/P Specialist to work with other team members in performing accounts payable and payroll tasks. Enhancing cohesiveness and maintaining team morale is a responsibility of all our team members, as is the ambition for self-improvement and talent development. Through this dedication to unity and professional advancement, each team member is directly impacting the successful outcome of TrellisWare's deliverables and setting the tone for our core values of delivering excellence, pushing boundaries, and empowering people.
The essential duties and responsibilities include leading team members with:
Obtain and maintain a thorough knowledge of company policies and practices related to payroll, accounts payable, expense reimbursement, purchasing and others to ensure consistent application and compliance.
Obtain and maintain a thorough understanding of Payroll and ERP systems necessary to perform assigned tasks.
Manage processing of multi-state bi-weekly payroll for 200+ employees in an accurate, timely and compliant manner.
Manage preparation of payroll-related reporting needs to support employee benefit administration or regulatory reporting (e.g., workers compensation, flexible spending accounts, health care).
Review and reconcile periodic payroll tax filings prepared by payroll service provider.
Assist with the full-cycle accounts payable tasks including processing of vendor invoices and payment requests, employee expense reimbursements and corporate credit card transactions and entering related information in the ERP system.
Manage processing of travel-related employee expense reimbursements in compliance with company policies and practices.
Ensure invoices and payment requests have appropriate approvals, accurately match to applicable purchase orders and receiving information and assist with the resolution of discrepancies.
Monitor application of sales and use tax on company purchases.
Assist with weekly payment processing.
Reconcile vendor statements to processed invoices and assist with resolving discrepancies.
Assist with maintaining vendor information in the ERP system.
Maintain proper documentation and record retention consistent with company policies and accepted accounting practices.
Collaborate and communicate effectively with employees and external contacts as needed.
Make recommendations for workflow and process improvements.
Report and review all abnormalities with supervisors.
Perform administrative and other duties as assigned.
Education and work experience requirements are:
Previous experience directly managing team members.
Bachelor's, AA, or AS degree in accounting preferred.
8+ years of experience performing similar duties.
Experience in governmental contracting, ERP system QAD/EAM, Paylocity and SAP Concur a plus.
To be considered for this position, you would need to meet, at a minimum, the knowledge, skills, and abilities listed here:
Handles sensitive and confidential information with discretion at all times.
Demonstrates strong organizational skills with an ability to effectively plan and prioritize, including taking initiative and meeting deadlines.
High level of attention to detail.
Self-motivated and efficient.
Strong problem-solving and written and verbal communication skills.
Proficiency with Microsoft Office Suite.
Professional demeanor with a high degree of flexibility, strong process orientation and good judgment.
The physical demands described here represent those that must be met in order to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable those with qualified disabilities.
Able to frequently sit, stand, walk, use hands to fingers, handle or feel, reach within hands and arm's length, stoop, kneel, and crouch, talk and hear.
Regularly required to sit for extended periods of time; frequently required to use office equipment such as PC, printer, telephone, etc.
Able to regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Additional requirements are:
U.S. Citizenship or Permanent Residency
Monday through Friday business hours
Note: Many of TrellisWare's positions require a security clearance or the ability to obtain one. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
TrellisWare Technologies pays competitively according to the market in an individual's geographic location, in addition to their qualifications and experience. The posted range is for individuals located in the San Diego, CA area. The pay range for this position is: $80,000-90,000k, annually.
Disclaimer - The above statements are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Nothing in the job description restricts the company's right to change, assign, or reassign duties and responsibilities at any time for any reason.
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*TrellisWare Technologies, Inc. is an EEO/AA/Disability/Vets Employer. *
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
https://www.applicantpro.com/j/3202158-143250