Law Firm Administrator

Sorrell Law Firm, PLC is a boutique tax Law Firm based in Scottsdale, Arizona. We are seeking an experienced Law Firm Administrator to join us on our mission to help small business owners live happier lives without the fear of the IRS and with confidence their family and wealth is protected.

We offer competitive compensation because we want the best and brightest. In addition to salary, we also offer a health insurance stipend, paid time off, and a 401(k) with employer matching.

As Firm Administrator at Sorrell Law, you will be responsible for…

· Monitoring and managing client matters, coordinating with the legal team to move matters through the pipeline and achieve successful case outcomes.

· Calendar management and scheduling for managing partner.

· Learning and applying sales script to convert potential clients into initial consultations.

· Opening and closing client matters, including the preparation of engagement and disengagement letters.

· Gathering, organizing, and entering client data into CRM (Clio), email marketing (Keap), and drafting (Wealthcounsel) software.

· Managing a complex physical and electronic filing system

· Preparing monthly invoices

· Monitoring and collecting outstanding balances

· Handling incoming and outgoing mail

· Monitoring and re-stocking office supply levels as needed.

· Managing payroll and serving as administrator for employee benefit plans.

· Preparing conference room and attorney’s office for meetings including preparing the files and technology resources necessary for productive client meetings.

· Acting as executive assistant to the managing partner

· Assist with special projects as assigned.

To thrive in this position, you must possess…

Strong ability to manage multiple tasks, deadlines, and priorities.

An analytical mindset.

Honesty and integrity.

Excellent communication skills.

Great attention to detail.

Excellent typing and writing skills.

Does this describe you? We hope it does.

But before you say “I got this.” Let us be up front…

This job isn’t for the faint of heart. You will be responsible for managing the firm’s caseload while also juggling the responsibilities identified above in a fast-paced work environment.

Our ideal candidate will be self-motivated and ready to take ownership of the administrative functions within the office.

If this still sounds like you… please prepare a cover letter describing exactly why you’d be a good fit for this role and submit together with an up-to-date resume ASAP as we are currently interviewing for this position and are sure it will get filled FAST.

We will only consider resumes preceded by a cover letter responding to the specific responsibilities listed above.

Requirements:

This is an IN OFFICE position

Prior experience managing an office or professional team.

Excellent time management skills.

Strong business writing skills.

Highly organized.

Must be a team player.

Nice-to-haves:

Experience working in Clio Manage, Clio Grow, WealthCounsel, DocuSign, Visio, and Microsoft Office.

SALARY: $45,000 to $65,000/year + BONUS

Depending on experience