Law Firm Administrator

We are looking for a Professional Legal Administrator. This is an executive-level position … a full-blown, bona fide Legal Administrator responsible for a wide range of activities in all phases of administration, personnel, finances, facilities, and business systems. 

• We need someone with significant hands-on experience. You will handle key administrative responsibilities and play a significant role in shaping firm culture.
• You must have experience managing a team of over 25 people and a budget of over $8,000,000. This is not a position for an “Office Manager” or an “Administrative Assistant.” 
• We have put a lot of energy into building our “A team,” and we need to take it to the next level. As you know, the Legal Administrator is a crucial hire; we must get this right! Our process might take a little longer than you’re used to…but it’s worth it. 
• We need someone with the experience and maturity to keep the Firm’s needs in the forefront and work closely with the Owner and key staff on strategy, policy, problem-solving, and decision-making.
• The ideal candidate understands that you cannot manage what you do not measure – and can help us figure out how to build systems to ensure we can measure and manage effectively.
• We need a Firm Administrator who is a savant in project management and systems development, and who will be invested in making important contributions to the operating and financial success of the Firm. 

Our ideal candidate is not just comfortable with growth and change but thrives in an environment where people are constantly looking to improve the business and themselves. Our business grew fast, and while we are not a “start-up,” we have a growth-focused environment. 

Working with us can prove to be the best job you ever had or the most frustrating … depending on your flexibility, team-spirit, commitment to our clients, and your realistic expectations about what it’s like to work in a fast-paced growing business with a passionate and entrepreneurial owner.

I am bringing in someone to help me “mind the store.” The right person for this position is someone I can develop trust in and who will trust in me. The right person for this position will be able to “manage up” to help me help you get your job done.

$150,000

Our Legal Administrator will be responsible for planning and managing the day-to-day operations of the Firm, and for implementing Firm policies and procedures under the general guidance and supervision of the owner.

Our Legal Administrator will create or improve all administrative functions in our firm. We are building a firm where systems run the business, and people run the systems. 

You must be able to show evidence of your prior success with:

• Business process refinement and systems management to ensure the profitable operation of the Firm
• Systems management to ensure matters are handled appropriately so that client needs are met, legal & ethical requirements are met, and clients receive excellent service
• Employee leadership, performance management, supervision (and termination)
• Understand and use common financial reports to make decisions (budget variance, P&L, cashflow forecast)
• Management of bookkeeper, accountant, technology systems, and other vendors

What you can do is important. Who you are is equally important. The right person for this role must:

• Not only adapt to change, but drive it
• Provide solutions, not just uncover problems
• Have a high energy level
• Have thick skin and high empathy
• Have a sense of humor in equal measure to your sense of compassion
• Have keen conflict resolution skills (not conflict avoidance skills)
• Be metrics-driven and KPI-obsessed

We are growing fast, and we are investing time and energy in building our A-Team. Nothing makes us happier than the expression of relief or gratitude on our client’s face at the end of a job well done. We also care about our work family and we are very dedicated to maintaining a positive and upbeat work environment. If this sounds like a Law Firm you want to work at and a job you can do, I very much look forward to talking with you soon.