Land Records Clerk

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, 1 day per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

Maryland Judiciary Benefits (mdcourts.gov)

About the Maryland Court System | Maryland Courts (mdcourts.gov)

Essential Functions:

This position performs non-judicial clerical work and cashiering duties in the Circuit Court. Duties include examining, recording, verifying, and indexing real estate and other documents, such as deeds, mortgages, release agreements, plats, homeowner?s depository, etc. Land Record instruments may be received in person, by mail, or electronically. Requires accurate recording of documents, fees collected and/or taxes due.

Provides customer service for the courts by examining, verifying, indexing, recording, scanning, numbering, entering data, microfilming, retrieving, and copying to process legal and recordable documents, specifically related to Land Records, in order to maintain permanent record for public use.

Processes and records land documents (i.e., Agreements, Transfers, Leases, Deeds, Mortgages, Assignments, Financing Statements, Election Returns) and issues receipts in accordance with department procedures. Collects appropriate fees and calculates taxes and penalties, as appropriate. Refers to current Annotated Code and Attorney General Opinions to determine validity and taxability of the various documents to be recorded.

Provides customers with information about recording procedures, taxation, and other problems in pre- and post-settlement situations. Instructs customers on how the Land Records are organized and demonstrates how to search for a document in the system

Assists the Licensing Department with the public in person and by phone. Swears in notaries and other commissions. Process marriage license applications and perform marriage ceremonies; research historical marriage information to prepare certified copies; scan and upload marriage records; index historical marriage records Process business license applications and renewals. Assists members of the public with inquiries concerning issuance of select license(s) for type of businesses. Processes payments for said licenses and documents.

Education:

High School diploma (or GED equivalent).

Experience:

One (1) year of general clerical experience.

Note:

A Bachelor?s Degree may substitute the required work experience.

A Paralegal/Associates Degree or 60 college credits may substitute the required work experience.

A Paralegal Certificate may substitute the required work experience.

Knowledge of:

Judicial policies, procedures, and forms.

Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.

Office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines, etc.

Skill in:

Applying job-related terminology, codes, policies, procedures, rules, regulations, and laws.

Communicating information effectively.

Analyzing records, reports, and other business and financial documents noting details and facts pertinent to this assignment.

Ability to:

Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.

Operate special duplication equipment, typewriter, time/date document liber/folio, adding machine, numbering, and scanners.

Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.

Interpret, apply, and follow a variety of written or verbal instructions.

Assist and guide others in a polite and efficient manner.

Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills.

Learn instrument codes and instrument-specific indexing procedures.

Examine legal property documents.

The Maryland Judiciary is a drug-free workplace and an equal opportunity employer, committed to diversity in the workplace. We do not discriminate on the basis of race, color, religion, age, sex, marital status, national origin, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA@mdcourts.gov. Applicants must be United States citizens or eligible to work in the United States.