Address
Form of workLocation: Houston, TX
Your responsibilities may include:
- Managing the calendars so that time is used effectively and efficiently - including planning work projects and scheduling of appointments with personnel inside and outside the company, including respective members of the L48 Digital Technologies Leadership Team.
- Understanding the leader’s plans and objectives, reading and interpreting activities and proactively anticipating opportunities that assist in meeting the plans and objectives.
- Coordinating all office and administrative support duties including, as appropriate, answering the telephone, directing calls to others as appropriate, making arrangements for visitors, expense reports, timekeeping, invoice processing and coding, record management and other corporate administrative needs.
- Ensuring leaders are prepared for all meetings and have the appropriate materials to be reviewed in advance of meetings.
- Preparing, coordinating, and handling leader’s travel plans including:
- Understanding the purpose of the trips so that arrangements can be made to optimize their time in meeting with managers, employees, and outside companies.
- Understanding corporate travel policy; passport and visa requirements, travel advisories and required immunizations for international travel.
- Maintaining regular contact during travel periods to communicate and initiate appropriate travel changes and advise of other issues requiring attention.
- Drafting correspondence for and on behalf of the leaders; preparing special reports as requested; including extracting and sorting data in excel; creating and editing presentations in PowerPoint, document formatting and editing in Word and Adobe.
- Retention of information on key contacts, upcoming activities, and projects.
- Maintaining SharePoint/Microsoft Teams information and Outlook distribution lists.
- Planning business lunches, dinners, and events within budget guidelines and with minimal guidance.
- Coordinating with other Administrative Assistants in the Lower 48 for planning and implementing Region activities.
- Providing input and feedback to the leaders when needed.
- 5+ years of experience in administrative support positions.
- Advanced proficiency with Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams and Word.
- 1+ years of experience handling confidential information with the utmost discretion.
- 1+ years of experience organizing and prioritizing numerous tasks, multitasking, and working under pressure within tight timelines, with limited direction.
- Advanced verbal and written communications skills, including ability to proofread materials for contextual, grammatical, typographical, or spelling errors.
- A history as a highly resourceful team player; polite and respectful of others, with the ability to also be very effective independently.
- Willingness to engage in additional training as appropriate.
- Internal and external networking, at all levels in the organization
- Builds/maintains effective working relationships.
- Demonstrates professional manner and ability to influence in dealings with others.
- Strong process and system orientation; promotes group effectiveness.
- Planning, organizing and time management.
- Initiative and problem solving.
- Anticipates barriers and provides alternative solutions.
- Sound judgment and high sense of accountability.
- Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what is right.
- Delivers positive results through realistic planning to accomplish goals.
- Listens actively and invites new ideas for exchanged opinions, then influences and acts to drive positive performance and achieve results.
- Builds positive relationships based on trust and seeks collaboration across organizational boundaries to achieve goals.
