Junior Project Accountant Trainee

Position Summary

Start your career with Red River Science & Technology! We’re hiring immediately for our respected Junior Project Accounting Training Program. As a trainee you will be responsible for training on the overall generation and distribution of governmental contract invoices, Deltek Costpoint operations and various other tasks as assigned to the accounting department. Train on all aspects of timesheet and payroll processing to ensure payroll processing remains compliant, accurate and on-time. The following are major duties and are not intended to be all inclusive or restrictive.With training, development, mentoring, and a culture of promotion from within, you’ll always be progressing in your career.

Essential Functions of the Position

• Documents and maintains all payroll records.
• Conducts semi-annual audits of all payroll records.
• Detects and processes issues related to uncollected payroll.
• Responds to employee inquiries regarding payroll issues or concerns.
• Prepares and submit paper payroll checks for employees who do not have direct deposit.
• Reconciles general ledger regarding payroll transactions.
• Assists in preparing periodic reports of earnings, taxes, and deductions.
• Ensures that payroll-related transactions are processed in compliance with policies and procedures.
• Maintains knowledge of rules and laws which govern the payroll administration practices.
• Tracks all deductions, garnishments, and ensures all payments are made and deducted in accordance with the Department of Labor (DOL) requirements.
• Performs additional relevant duties as assigned.
• Maintain contracts files updated with current proposals, modifications, award notifications, contract briefs, and any other relevant information.
• Keep track of modifications made to contracts including available funds, ceiling amounts, hours, and period of performance.
• Prepare fixed price invoices monthly according to contract requirements and send on 1st business day.
• Prepare T&M invoices monthly according to contract requirements. Reconcile and include required back-up (i.e. timesheets) with submission. Send as required by contract, but no later than 7 business days.
• Prepare Cost-type labor invoices monthly according to contract requirements. Reconcile and include required back-up (i.e. timesheets) with submission. Send as required by contract, but no later than 7 business days.
• Prepare Cost-type travel/ODC invoices monthly according to contract requirements. Reconcile and include required back-up (expense reports) with submission. Send as required by contract.
• Reconcile timesheets with the Project Labor Summary for each contract, monthly.
• Monitor corrections made to timesheets during each period to assure the billing process includes accurate data.
• Monitor Open Billing detail.
• Inform the Contracts Department when funds are needed and/or 75% notices need to be sent.
• Process Sub-Contractor invoices.
• Responsible to following department procedures to meet established goals.
• Participate in seminars and trainings to improve knowledge and performance.
• Assist Cost Accounting Manager and CFO during internal and external audits by providing requested information.
• Other tasks as assigned by the Cost Accounting Manager and Controller (i.e. quarterly tax returns, benefit reconciliations, excise tax returns, and various other payroll tax returns)
• Assist Contracts in completion close-out process for each contract.
• Review and approve Expense Reports weekly.
• Track vendor invoices
• Work with various departments to obtain authorization/approvals for ongoing APs (i.e.. Verizon)
• Input and batch vendor invoices
• Cut checks and obtain approval from Cost Accounting Manager, CFO, and CEO
• Mail out payments timely.
• Maintain AP files.
• Reconcile Credit Card Statements
• All other relevant duties as assigned.

Physical Demands

• Required to walk, stand, sit, and move about the property for long periods of time.
• Ability to lift and/or move up to 25 pounds.
• Noise level can range from minimal to intense.

Minimum Qualifications

• Associate degree or minor.
• Able to speak, read, write, and understand English.
• Valid driver’s license and ability to maintain post driving privileges.
• Working knowledge of Microsoft Office applications.

Security Requirements

• Must be a US Citizen.
• Must be able to obtain and maintain a CAC, to include network access.

This is your primary position. Alternate positions will only be engaged at the direction of the supervisor.

Job Type: Full-time

Pay: $15.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• Must be a US Citizen

Education:

• Bachelor's (Required)

Experience:

• Cost Plus /Accounting Contracts: 3 years (Preferred)

Work Location: In person