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Form of workJK2 Scenic is a full service theming contractor providing unique projects in the retail, theme park, entertainment, hospitality, and restaurant industries.
Position Overview: The Junior Administrative Assistant is responsible for helping all aspects of administrative management, directory maintenance, logistics and general support for the JK2 Scenic team. The Junior Administrative Assistant must be hands-on, organized, strategic, focused, and demonstrate good communication skills, both written and verbal. The ability to deliver excellent customer service, be outcome-oriented, work in a fast-paced environment, learn new systems and procedures, be highly organized, and demonstrate a strong attention to detail is essential and imperative for this position. There will never be a dull moment and this position will be fully engaged and busy multi-tasking from the first day on the job.
Principal Duties and Responsibilities:
Payroll - Produce and process weekly timesheets, to be distributed to staff and management
HR Support - Assist HR with the recruiting, hiring and onboarding process
Marketing/Sales Support - Assist the Marketing/Sales Manager with company marketing strategy; pre-bid solicitation of subcontractors and suppliers
Purchasing Support - Assist with the creation and tracking of purchase orders, invoices and material receipts
Project Management Support - Assist with the creation, tracking and submittal of Samples, RFI's, drive-on requests, punch lists, NTOs, lien releases, agreements for signature, and project closeout, etc.
Estimating Support - Combine drawings; assist with reviewing finish schedule; setting up sample log
Vehicle Maintenance Support - Schedule, track and document vehicle maintenance and repairs
Policy/Procedures - Assist in the creation and maintenance of office policies and procedures
Forms/Templates - Set-up, standardize and maintain office forms and templates
File Organization - Assist office management with scanning and filing of documents
Running errands - Assist with various delivery and pick-ups
Project Photos - Take, document, save, organize, and track for projects
Events - Organize and plan events and office activities
Office Supply - Manage inventory and restock supplies (i.e. office, printer, paper products, etc.)
Company Roster - Update records for new and terminated employees
Forward Thinking - Communicate ideas for improving processes and procedures, to grow JK2, with a positive and constructive attitude. Help organize and move the company forward.
Other Duties and Responsibilities:
Performs work in a manner consistent with JK2's Vision and Core Values:
o Creative Minded
o Solution Driven
o Quality Focused
o Respected Partners (Teamwork!)
Qualifications & Skills:
- Self-disciplined, organized and able to effectively coordinate and collaborate with team members
- Excellent interpersonal and communication skills, both written and verbal
- Ability to prioritize, multi-task, and meet communicated internal and external client deadlines
- Intermediate/Advanced MS Office Suite user - 2010 or above (Word, Excel, Publisher and Outlook)
- Ability to use prevalent technology; e.g., Internet, Cloud, Forums, Google
- Creative application of Marketing tools (graphics and project management); e.g., SketchUp, PhotoShop, and Smartsheet is a plus.
- Analytical and strategic thought process to proactively communicate and escalate ideas, suggestions and protentional problems and/or conflicts of interest to the leadership team
Education Required:
High School Diploma
Minimum 2-year degree a plus
Work Experience:
3-5 years directly providing administrative support
Creative and theming project experience is a plus
Other Skills, Ability and/or Knowledge:
Have a clean driving record with a valid license.
Pass a pre-employment drug screen and random drug testing.
Pass a criminal background check without felonies.
All your information will be kept confidential according to EEO guidelines.
