Judicial Secretary

Salary: $26.54 Hourly
Location : Justice Center - West Chester, PA
Job Type: Full Time, Non Exempt
Job Number: 02537
Department: Court Admininstration
Division: Court Administration
Opening Date: 12/07/2023
Closing Date: Continuous
Weekly Hours: 35
Shift: 8:30am-4:30pm
Summary
The Judicial Secretary is an administrative and secretarial support position. This position specifically supports Pretrial Services and provides floating coverage to judges as needed. The interested individual will perform a variety of legal secretarial functions while interacting extensively with judges, chambers staff and other departments of the court. Outstanding written and oral communication skills are required. The individual must be professional, flexible, organized and detailed.
A criminal background check is required.
Essential Duties

• Receptionist duties (answer phones, greet visitors, direct inquiries and correspondence, maintain calendars).
• Provide administrative support (compose, proofread and generate letters, request reports, scheduling, provide research, etc.).
• Typing and data entry (produce and prepare documents; prepare, update and distribute lists; transcribe dictation).
• Filing (update and maintain, pull files, track, re-file).
• Update and maintain databases, logs and spreadsheets and create reports.
• Update and maintain current office procedures.
• Coordinate court personnel (schedule Tipstaves, etc.).
• Clerical duties (assist with mailings, faxing, copying, printing, etc.).
• Maintain Law Library.
• Order and maintain office supplies.
• Open, sort and distribute mail.
• Perform special projects, as assigned.
• Perform other duties and office functions, as required (e.g., maintain judicial diaries and attendance records, etc.).

Qualifications/Preferred Skills, Knowledge & Experience
Qualifications / Requirements:

• High School Diploma or General Education Degree (GED).
• Advanced computer knowledge.
• Advanced typing skills (minimum of 60 wpm).
• Six months to one year of general office experience (typing, filing, copying, etc.).
• Working knowledge of the judicial system.
• Ability to use standard office machines (fax, copier, calculator, etc.).
• Proficient grammar and spelling skills and knowledge.
• Strong knowledge of legal terminology.
• Working knowledge of Civil, Criminal and Family Law practices and procedures.
• Familiar with Rule 703.
• Superior organizational skills.
• Excellent interpersonal skills.

Preferred Skills, Knowledge & Experience:

• Associate's degree from an accredited college or university, with courses in Office Administration, or equivalent combination of education and experience.
• Three years of legal secretary experience.
• Three years of experience in a court-related environment.
• Paralegal Certificate.
• Three to four years of customer service experience.
• Excellent ability to establish priorities, work independently, and proceed with objectives without supervision.
• Excellent ability to handle and resolve recurring problems.
• Advanced organizational skills.
• Ability to multi-task.
• Accurate and detail oriented.
• Intermediate to advanced math / accounting knowledge.
• Strong knowledge of county policies and procedures.

Additional Information
Computer Skills:
To perform this job successfully, an individual should have:

• Advanced Microsoft Office skills
• Advanced Word skills
• Advanced Excel skills
• Advanced Access skills
• Advanced PowerPoint skills
• PeopleSoft skills (Financial) or the ability to learn PeopleSoft
• Advanced Microsoft Outlook skills (Email and Calendar)
• Knowledge and skill with the Court System software
• Knowledge and skill with the case management docketing system
• Ability to use the Internet for research purposes

The County of Chester offers comprehensive benefits to our employees.
01
What is your highest level of education?

• No formal Education
• High School Diploma or GED
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctorate or higher (includes Juris Doctorate and Medical Doctorate)

02
How many years of general office experience do you have? (general office skills involve: typing, filing, organizational and computer skills)

• None
• less than 1
• 1+
• 2+
• 3+
• 4+
• 5+
• 6+
• 7+
• 8+
• 9+

Required Question