IVF Coordinator MA, LVN, RN (Mandarin Speaking)

IVF COORDINATOR JOB DESCRIPTION

• Qualifications:

Experienced RN, LVN or Medical Assistant. RN to maintain BLS and ACLS certifications. LVN and MA to maintain BLS certification

• Work Expectations:

Excellent communication and organizational skills; ability to interface with ART team, Primary Physician, and Supervisor

• Reports to:

Primary Physician and Practice Manager, Regional Manager

• Work Schedule:

40 hours per work week, rotating weekends, adheres to pre-arranged work schedule to provide clinical coverage
Note:

• This document is intended to describe the general nature and level of work performed.
• It is not intended to serve as an exhaustive list of all duties, skills, and responsibilities
• required of personnel so classified.

JOB FUNCTIONS AND RESPONSIBILITIES

• Primary Responsibilities* (in coordination with assigned physician)

• Adhere to HRC Policies & Procedures.
• Provide excellent customer service.
• Meet and follow up with potential patients and review the HRC process, options, and expectations.
• Coordinate the activities that are required to initiate the treatment plan, i.e. surgery, IUI, IVF, PGD, etc.
• Ensure that all tasks and responsibilities are carried out effectively and efficiently.
• Maintain IVF cycle list for all patients, for our financial counselors, front desk and management team at the local and corporate level.
• Prepare calendar/schedules for patients.
• Put OR blocks in the schedule as needed
• Coordinate cases for Physician’s
• Maintain cleanliness throughout facility.
• Maintain patient/couple medical records, including consents and authorizations.
• Provide patient education and health teaching as appropriate, including injection technique.
• Schedule Intrauterine Inseminations (IUI’s).
• Obtain appropriate authorizations for patient medications if necessary
• Maintain SART worksheets.
• Secondary Responsibilities*

• Assist physician with office and clinic procedures.
• Diagnostic and monitoring ultrasounds
• Diagnostic procedures
• Egg Retrievals
• Embryo Transfers
• Set up equipment/room for office and clinic procedures.
• Perform Procedures based on Licensure and Certification
• Venipuncture
• Start IV’s
• Blood Draw
• Administer medications.
• Meet with cycling patients to discuss.
• Instructions
• Concerns
• Confirm that patient/couples have appropriate medications/prescriptions.
• Assist physician in providing informative and effective communication with patient/couples.
• Schedule procedures, tests and office visits.
• Pre/post operative surgical teaching; surgery coordination
• Pre/post operative embryo transfer instructions
• Patient phone calls, including afternoon callbacks with test results/instructions
• Maintain accurate patient date on EMR system
• Follow-up communication with patient/couples, i.e., test results and medication adjustments.
• File normal lab results in patients account in EMR after physician has signed & reviewed results
• Report abnormal results to primary physician.
• Provide coverage for other nursing team members during vacations or illness.
• Send cards for negative pregnancy (IVF) and graduation of pregnant patients who are going to OB/GYN
• Maintain follow up patient log generated by NP’s seen for potential IVF patients
• Team Player
• Accept responsibility and accountability for actions.
• Be proactive to eliminate crisis management.
• Follow HIPAA and maintain confidentiality in all aspects of daily work, recognizing that many confidential documents and conversations will need to be relayed.
• Demonstrate regard for the dignity and respect of all employees, medical staff, and visitors.
• Champion effective communication.
• Keep work area and surrounding areas in a clean and organized manner.
• Coordinate efforts to work effectively with others in a manner that is productive, recognizing that this creates continued development of the “team” concept.
• Interact with fellow employees in a way that promotes a harmonious and cooperative working environment.
• Attend all meetings as required.
• Participate in performance improvement activities.
• Maintain proper attendance and punctuality to ensure that the practice operates in an efficient and cost-effective manner.
• PHYSICAL REQUIREMENTS
• Because the IVF Coordinator may be asked to assist in RSA surgery center when needed, she must meet the physical requirements for those positions. These are:
• Vision within normal limits with or without corrective lenses
• Hearing within normal limits with or without hearing aids; consideration may be given to individual with partial hearing loss provided she can demonstrate the ability to receive, interpret and act on instructions given by normal speaking voice.
• Normal foot/leg motor skills; consideration may be given to an individual with a leg brace or prosthesis provided she can demonstrate the ability to move smoothly and rapidly within the operating room environment and carry out the duties of the position and those of circulating and scrub nurse.
• Occasionally, must be able to bend and stoop and to lift and carry loads up to 25 pounds
• Understand and carry out all functions of the position.
• Must be able to communicate orally and in writing.
• The position is not suitable for an individual with a physical or mental condition that subjects her to sudden lapses of consciousness and/or seizures. Consideration may be given to individuals with such conditions provided it can be verified that the condition has been well controlled without significant occurrence for a minimum of the 24 months preceding application. If hired, such individual shall be required to notify their supervisor immediately of any change in this condition.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Customer service: 1 year (Preferred)
• Medical terminology: 1 year (Preferred)
• Computer skills: 1 year (Preferred)

Work Location: In person