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Form of workJob Description
DEPARTMENT OF ECONOMIC SECURITY
Your Partner For A Stronger Arizona.
DES works with families, community organizations, advocates and state and federal partners to realize our collective vision that every child, adult, and family in Arizona will be safe and economically secure.
DES serves more than 3 million Arizonans. Our Mission is to make Arizona stronger by helping Arizonans reach their full potential through temporary assistance for those in need and care for the vulnerable.
DES works with families, community organizations, advocates and state and federal partners to realize our collective vision that every child, adult, and family in Arizona will be safe and economically secure.
DES serves more than 3 million Arizonans. Our Mission is to make Arizona stronger by helping Arizonans reach their full potential through temporary assistance for those in need and care for the vulnerable.
IT PROCUREMENT ANALYST 1
Division of Technology Services
IMPORTANT: In order to be considered for this position all candidates must create a candidate profile and apply directly at:
https://www.azstatejobs.gov/jobs/it-procurement-analyst-1-phoenix-arizona-united-states
Division of Technology Services
IMPORTANT: In order to be considered for this position all candidates must create a candidate profile and apply directly at:
https://www.azstatejobs.gov/jobs/it-procurement-analyst-1-phoenix-arizona-united-states
Job Location:
Address: 1400 West Washington Street, Phoenix, Arizona 85007
Posting Details:
Salary: 46,100 - $56,101
Grade: 19
Closing Date: May 22, 2023
This position may offer the ability to work remotely within Arizona based upon the department's needs and continual meeting of expected performance measures.
Grade: 19
Closing Date: May 22, 2023
This position may offer the ability to work remotely within Arizona based upon the department's needs and continual meeting of expected performance measures.
Job Summary:
The Department of Economic Security, Division of Technology Services (DTS), is seeking an experienced and highly motivated individual to join our team as an IT Procurement Analyst 1.
The IT Procurement Analyst 1 is responsible for agency-wide financial and procurement functions, related to IT products and services. This includes Software, Software as a Service (SaaS), Hardware (Desktop, Data Center), Cloud Infrastructure, Telecommunications, IT implementation, Advisory and Managed Services, and new and emerging technologies. The Procurement Analyst ensures that products and services are procured in the best interest of the state. This position is responsible for the evaluation of IT vendors and contracts including the Requests for Quotes (RFQ), Request for Proposals (RFP) and Requests for Information (RFI). The Procurement Analyst provides recommendations for supplier selections based on research, supports the business areas in evaluations of goods or services, and provides support in negotiations.
The state of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
The IT Procurement Analyst 1 is responsible for agency-wide financial and procurement functions, related to IT products and services. This includes Software, Software as a Service (SaaS), Hardware (Desktop, Data Center), Cloud Infrastructure, Telecommunications, IT implementation, Advisory and Managed Services, and new and emerging technologies. The Procurement Analyst ensures that products and services are procured in the best interest of the state. This position is responsible for the evaluation of IT vendors and contracts including the Requests for Quotes (RFQ), Request for Proposals (RFP) and Requests for Information (RFI). The Procurement Analyst provides recommendations for supplier selections based on research, supports the business areas in evaluations of goods or services, and provides support in negotiations.
The state of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties:
- Reviewing license usage and verifying the continued need for products and services.
- Determining the appropriate licensing and maintenance requirements.
- Complete procurement docs and obtain quotes and ensure valid contract vehicles.
- Review/Negotiates commercial terms and entitlements/restrictions.
- Leading/facilitating stakeholder meetings and reviewing detailed business requirements.
- Developing procurement documentation (RFQ, SOW RFI)
- Reviewing/negotiating commercial licensing terms, entitlements/restrictions, confirming/recommending the type and quantity of licenses to procure.
- Providing forecasts, analysis, and monitoring of division spending; including preparing a variety of fiscal and monthly reports that may involve detailed analysis of financial outlooks, spending trends, staffing levels, and other comprehensive analyses.
- Utilizing metrics to identify process improvement opportunities.
- Identifying opportunities for development, both personal and within other areas of responsibility as assigned.
Knowledge, Skills & Abilities (KSAs):
Knowledge In:
- IT products and Services (i.e. Software, SaaS, Hardware (Desktop, Data Center, Cloud Infrastructure, Telecom, IT Services).
- Principles, concepts, and practices of procurement and purchasing laws, regulations, rules, policies, and procedures.
- DES Financial systems, reporting and analysis.
- DES invoice payment policies.
- DES computer security procedures.
- DTS technology goals and objectives.
- State government organization and reporting structure.
Skills In:
- Maintaining organized and accurate records.
- Establishing priorities and time management.
- Multiple automated computer systems and software applications (Excel, Word, IT Service Management Tools, and G-Suite).
- Problem resolution with minimal impact on the customer base.
- Multi-tasking in a fast-paced environment with changing priorities.
- Analyzing and interpreting financial data.
- Designing statistical reports, analysis of spreadsheets and report summaries
Ability To:
- Communicate verbally and in written formal financial or procedural information to skilled and unskilled audiences.
- Analyze and interpret information including statistical data.
- Detect errors, anticipate, and eliminate errors, and maintain a smooth workflow.
- Use a statewide procurement system and work independently with time-driven deadlines.
- Lead and facilitate stakeholder meetings.
- Apply project management skills for project-based procurements.
- Research and evaluate services to make recommendations.
Selective Preference(s):
Bachelor’s degree preferred with a concentration in finance, supply chain management, or other business-related degree, or two years of relevant IT procurement experience.
Pre-Employment Requirements:
- Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all
- newly hired State employees.
- Successfully pass background and reference checks; employment is contingent upon completion of the
- above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
- Travel may be required for State business. Employees who drive on state business must complete any required driver training (see Arizona Administrative Code R2-10-207.12.) AND have an acceptable driving record in accordance with DES Fleet Management-Safety Program policy and procedures (DES 1-07-26 & DES 1-07-26-01). Employees may be required to use their own transportation as well as maintain valid motor vehicle insurance and current Arizona vehicle registration; however, mileage will be reimbursed.
Benefits:
The Arizona Department of Economic Security offers a comprehensive benefits package to include:
- Career Advancement & Employee Development Opportunities
- Flexible schedules to create a work/life balance
- Tuition Reimbursement
- Participation in the Arizona State Retirement System (ASRS)
- 10 paid holidays per year
- Stipend Opportunities
- Infant at Work Program
- RideShare and Public Transit Subsidy
- Affordable Medical, Dental, and Vision
- Life and Disability Insurance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:
State employees are required to participate in the Arizona State Retirement System (ASRS), the State-sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS-defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.
On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.
Contact Us:
For questions about this career opportunity, please contact Frank Topor at ftopor@azdes.gov or call 480-536-3791.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 480-536-3791. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 480-536-3791. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.
