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Form of work
SalaryThe IT Procurement Agent is responsible for purchasing a variety of complex commodities requiring extensive knowledge and expertise. The Purchasing Agent will negotiate and execute complex, large dollar purchases.
The majority of work may be performed remotely, with occasional on-site attendance required.
Current MSU Benefits
Compensation for this support staff position includes generous paid time off; a 10% retirement match with a 5% employee contribution to the base retirement plan; health and dental insurance plan options with premiums paid fully by MSU; education assistance benefits for employee and dependents; employer-paid life insurance; and a large menu of voluntary benefits. Details can be found in the Support Staff Open Enrollment Guide and respective collective bargaining agreements on the MSU Human Resources website at https://hr.msu.edu.
Position Duties
Collaborates with university stakeholders and subject matter experts to obtain the best value on complex commodities in support of world-class research and education at Michigan State University.
Demonstrates honesty and integrity to serve the mission of MSU and UPL, adding value to the procurement processes while ensuring compliance to federal, state, and university policies, laws, and regulations.
Works individually and as part of a team of procurement professionals to provide the MSU community expertise and financial stewardship.
Uses procurement expertise and technical knowledge to evaluate purchase requisitions for appropriateness, content, and clarity.
Manages the procurement process by writing, issuing, and soliciting requests for information, proposals, and/or quotations (RFIs, RFPs, and/or RFQs). Assembles stakeholder specifications, determines suppliers to solicit, evaluates proposals, and prepares bid analyses.
Sources suppliers by selecting the appropriate procurement methodology (i.e., strategic contracts, bid solicitations, sole source) in alignment with MSU Procurement department and university business policies and procedures.
Communicates frequently with a diverse group of stakeholders, including faculty, staff, and suppliers, to ensure supporting document needs are met, requirements are clear, and fosters positive relationships.
Employs procurement expertise and analytical skills to manage supplier relationships by assessing supplier health and outlook using performance measurement tools and decision modeling practices.
Illustrates strong negotiation skills, including negotiation strategy development, while partnering with MSU legal and risk management offices to negotiate supplier contracts and agreements.
Ensures compliance management and risk mitigation measures when assessing suppliers, including collaboration on policy development.
Upholds a mentality of stewardship, sustainability, diversity, equity, and inclusion as integral themes of the MSU Strategic Plan.
Partners with the Accounts Payable department to resolve invoice discrepancies to preserve positive supplier and stakeholder relationships.
Provides flexibility to the department by providing coverage of other commodities and duties as needed to provide the highest level of service to university stakeholders.
Demonstrates superior customer service and professional written and verbal communications to internal and external partners, in support of our customer-focused service mission.
Serves as a resource and mentor to procurement colleagues.
Assists in policy and procedure development and implementation.
Participates in projects including process improvement initiatives to best serve the university community.
Performs other duties as assigned.
Unit Specific Education/Experience/Skills
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business or Communications with relevant course work in Purchasing, Materials Management and Inventory Control or related field; three to five years of related and progressively more responsible or expansive work experience in purchasing and economic and accounting business methods; or an equivalent combination of education and experience.
Desired Qualifications
Demonstrated sound procurement negotiations and contract management skills, along with the use of ethical and regulatory-based decision-making in high-pressure situations
Effective interpersonal skills to facilitate and resolve situations with differing objectives
An advanced degree in supply chain, business, IT, or law field is desirable though not essential
Demonstrated breadth in their supply chain knowledge of compliance, risk management, and import/export regulations
Prior participation in an ERP implementation project is beneficial
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Work Hours
STANDARD 8-5
Website
https://upl.msu.edu/
Remote Work Statement
MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.
The Bidding Eligibility ends on 03/19/2024 at 11:55 PM
