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MISSION: The Texas Education Agency (TEA) will improve outcomes for all public-school students in the state by providing leadership, guidance, and support to school systems.
- We are Determined: We are committed and intentional in the pursuit of our main purpose, to improve outcomes for students.
- We are People-Centered: We strive to attract, develop, and retain the most committed talent, representing the diversity of Texas, each contributing to our common vision for students.
- We are Learners: We seek evidence, reflect on success and failure, and try new approaches in the pursuit of excellence for our students.
- We are Servant Leaders: Above all else, we are public servants working to improve opportunities for students and provide support to those who serve them.
POSITION OVERVIEW:
The Texas Education Agency (TEA) oversees the primary and secondary education of 5.4 million students in Texas public schools by providing leadership, guidance, and support to school systems. Well-equipped agency employees are critical to ensuring local school districts, superintendents, and teachers are supported to ensure the Agency's Strategic Plan achieves our vision of preparing public school students in Texas for success in college, careers, or the military.
Under the supervision of the Facilities Operations and Agency Services Manager, this position performs highly advanced support and technical assistance to the operations of the agency. The work involves planning and coordinating agency support functions, which include property and Asset Management, inventory, warehouse storage support, fleet management, security, receiving management, loss prevention controls, and building infrastructure. The responsibilities for this role include disseminating information, maintaining files, owning the operation of inventory systems, developing operational reports, and providing general support work. The Inventory and Asset Management Specialist may train others and works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
Please note that a resume, tailored cover letter, and short answer responses are required attachments for applying to this position. Incomplete applications will not be considered. Additionally, applicants who are strongly being considered for employment must submit to a national criminal history background check.
ESSENTIAL FUNCTIONS:
Job duties are not limited to the essential functions mentioned below. You may perform other functions as assigned.
1. Manage operations of internal supply and receiving - Coordinates all Agency Services supplies and Assets, including but not limited to tools, hardware, safety equipment, security badges, office equipment, furniture, etc.; primary receiver for all agency-owned assets and supplies; verifies and receives all assets and supplies within the inventory system according to the purchase orders placed by purchasing department and works with department staff to verify receipt; coordinates and reconciles monthly chargebacks for all supply "sales" to agency departments alongside accounting staff.
2. Inventory operations and management - Coordinates store and internal supply operations delivery, including stocking and issuing materials, equipment, or other agency-owned inventory; coordinates supply room annual inventory procedures.
3. Assists with agency Asset Management - Assists with the maintenance and certification of state property and inventory of agency archives; assists with the disposal or transfer of agency-owned assets; coordinates pickup and destruction of confidential documents (shred bins).
4. Assists with internal Inventory and Asset Management procedures - Analyzes internal processes for and assists with recommending and implementing changes for agency wide process changes around agency Asset Management and supply purchases
5. Assists with facilities and building-related technical assistance - Assists with internal staff office relocations, setting up conference rooms for the State Board of Education, State Board for Educator Certification, and other internal agencywide meetings; assists with the agency's mail center operations to meet deadlines to pick up mail and lock box receipts, sort incoming mail, and process and manage the monthly chargebacks for mail, supply, and FedEx.
MINIMUM QUALIFICATIONS:
- Education: High School Diploma or GED
- Required Licenses: Must possess a valid Class "C" Texas driver's license and maintain a satisfactory driving record in accordance with the agency's driving policy
- Experience: At least two (2) years of experience in progressively responsible inventory management, stock and Asset control record-keeping, and facility-related work.
- Share the belief that all Texas students can achieve at high levels and are able to succeed in college, career, or the military.
- Experience using the purchasing and inventory modules in the Centralize Accounting and Payroll/Personnel System (CAPPS), highly preferred
- Knowledge of and experience implementing state agency requirements and procedures associated with warehousing; Inventory and stock control record keeping; retail practices; and cost management, including Comptroller of Texas State Purchasing Accounting rules
- Experience (e.g., fleet management, modular furniture, upkeep, and maintenance of facility-related equipment; basic accounting, data entry, filing, preparation of correspondence and reports; customer service or other related duties)
- Willingness to work beyond 8:00 a.m. to 5:00 p.m. and, occasionally weekends and holidays
- Ability to perform manual labor, including lifting supplies and materials, including 20-lb. boxes, furniture, modular furniture, and office equipment
- Skills using a computer and applicable software applications like Microsoft 365 (TEAMS, Outlook, Word, Excel, etc.)
- Ability to work as a member of a team with a proven ability to establish and maintain effective work relationships with co-workers and a wide range of work-related contacts
- Ability to effectively plan and complete multiple tasks while meeting expected deadlines
- A desire to self-reflect, give/receive feedback, and continuously improve
