Intern, Event Logistics & Data Support-Houston, Tx

Overview
Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.
The American Heart Association has an internship opportunity in our Houston, TX office for a college student or recent graduate for a hands-on experience in various facets of event planning and implementation. Our internships offer the opportunity to gain professional experience with a national non-profit organization, further develop communication and presentation skills, and experience skills in team collaboration and customer service.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as training and support locally and through our National Center.
#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.org.
Internship Overview:

• Time Commitment: 20 hours per week
• Internship Duration: 1/16/24 - 5/3/24
• Hybrid (includes some remote work, some work time at the office, and some work time at events) Must live in the Houston, TX region
• Salary: $23 per hour

Internship Outcomes:
Individuals participating in the internship program are provided with an opportunity to:

• Gain important and practical job skills to be successful in a non-profit environment.
• Opportunity to explore a career path with a reputable voluntary health/service organization.
• Gain experience in the professional world while learning about program evaluation.
• Complete an internship that enriches your academic and professional resume as well as enriching your personal life by making a difference in the lives of others.
• Gain experience assisting with the logistics and implementation of community events including Heart Walks, Field Days, Go Red for Women, Heart Ball, and Women of Impact.

Responsibilities
Tasks could include things like the following:

• Assist with the logistics and timeline management for multiple community events including vendor scheduling, inventory and ordering of decorations/signage, supply ordering/tracking, and more.
• Learn and support invoice coordination and contract processing.
• Assist in coordinating and communicating with event staff.
• Working with the team on event volunteer recruitment.
• Work cohesively with vendors by supporting pre-event communications, managing and organizing vendor databases, and being their point of contact during events.
• Day of event assistance to the Director of Events.
• Event photographer booking and management. Tasks include managing shot lists, photo receipts, and organization of bookings.
• Assistance in all meeting preparation.

Qualifications

• 2+ years of experience preferred in event planning, event management, and post-event management. Experience can include event management for a paid job, previous internship, volunteer work, and/or campus events.
• Management, implementation, and execution of events ranging from 250 people to 1,000+ people preferred.
• Effective oral, written, and presentation communication skills.
• Ability to work professionally with colleagues and professional volunteers.
• Ability to work in a fast-paced, dynamic environment managing multiple priorities involving multiple entities.
• Meeting management and event management including set up, outlook invitations, copies, catering, logistics, and meeting minutes.
• Knowledge of business letter writing format, style, and protocol.
• Intermediate use of MS Word, Excel, Outlook, Teams, and PowerPoint.
• Basic knowledge of Canva is a plus.
• Minimum availability of 20 hrs/wk, M-F between the hours of 8:30am-5pm, with additional weekday evening events, and some weekend events TBD.
• Required Equipment: Reliable WiFi Connection

Compensation & Benefits
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
Compensation and Performance - Attracting talented, committed interns means offering competitive compensation, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.
Professional Development - You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
The American Heart Association's 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
This position not a match with your skills? Click here to see other opportunities.
EOE/Protected Veterans/Persons with Disabilities
#AHAWAYUP, #LI-DNP