Intellectual Property Coordinator

Utah State University’s Technology Transfer Services (TTS) office is currently seeking a highly organized and motivated individual to join our team as the Intellectual Property Coordinator. TTS works closely with academic, government, and industry partners to facilitate transferring USU’s cutting-edge technologies to the world and creating economic and societal benefit from these innovations. This individual will be an integral part of our team tasked with the development and execution of strategic and tactical technology transfer plans for USU Intellectual Property.

 

The Intellectual Property Coordinator will interact with faculty, staff, students, industry leaders, legal counsel, and other stake holders to help ensure USU innovations and technologies are protected and transferred to the market and the world.

 

The Intellectual Property Coordinator will ensure USU complies with its Intellectual Property reporting obligations and maintain the accuracy of USU’s patent and agreement data. Reporting to the Executive Director of TTS, the TTS Intellectual Property Coordinator will provide direct professional support and ensure compliance requirements are satisfied in all aspects of the technology commercialization process.

 

The successful candidate will have responsibility for docketing accuracy, commercial compliance, and completeness for all documents received from the USPTO, outside counsel, and company partners. The candidate must maintain strong working relationships with many different internal and external constituencies daily and be the point for coordinating efforts to track, monitor and manage license agreement compliance.

 

This position is telework eligible within the state of Utah. Telework outside of the state of Utah is subject to review and approval by the University prior to a job offer being extended.

• Administers, updates, monitors, and audits USU’s IP tracking database.
• Manages and analyzes Intellectual Property related agreements with external partners (license, non-disclosure, material transfer, inter-institutional, etc.).
• Serves as the subject matter expert for Intellectual Property operations and advises department leadership.
• Oversees and manages the tracking of invention disclosures.
• Coordinates Intellectual Property protection with outside counsel.
• Manages federal reporting and compliance for university Intellectual Property.
• Prepares and collects signatures for all Intellectual Property related documents and agreements (e.g. Information Disclosure Statements, declarations, assignments, etc.).
• Identifies and facilitates communications and meetings with and notices to university inventors.
• Collects data for and prepares standard department reports.
• Performs miscellaneous job-related duties as assigned.

Minimum Qualifications:

• Bachelor's degree plus two years of experience or equivalent combination of education and/or experience is required.

Preferred Qualifications:

• Experience working with Intellectual Property data bases (i.e. Sophia, Inteum, etc.)
• Experience with federal reporting and compliance (e.g. i-Edison).
• Experience working with Intellectual Property in a law firm or technology transfer office setting.

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
2. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Commensurate with experience, plus excellent benefits

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.  

 

As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.  

 

Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

 

*updated 7/2023

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023