Institutional Giving Manager (Grants Manager) / Program Specialist 4)

Salary: $4,968.00 - $6,676.00 Monthly
Location : Pierce County - Tacoma, WA
Job Type: Full Time - Permanent
Job Number: 2024-WSHS-002
Department: Washington State Historical Society
Opening Date: 01/11/2024
Closing Date: 1/25/2024 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
Schedule: M-F, 8am - 5pm, occasional evenings and weekends. Hybrid work options available after probationary period.
What you will be doing:
You will be responsible for management of the organization's grant funding activity, from funder prospect research, proposal submission to final reporting and grantor stewardship. You'll work closely with the Director of Philanthropy to establish and implement the strategy for grant funding for the organization, including identifying opportunities and working with various department leadership to seek funding for both general operating support and museum programming, education, and related initiatives. You will be leading the post-award process, collaborating across departments to ensure grantor requirement fulfillment. Additionally, you will help to write and create a range of content supporting philanthropic communication with external audiences, and as the internal resource of high-level organization-wide output and impact data.
A little about us:
Founded in 1891 and now into its second century of service, the WSHS is dedicated to collecting, preserving, and vividly presenting Washington's diverse and storied history. Our work illuminates the past, enlightens the present, and informs the future.
Our mission is to partner with our communities to explore how history connects us all. Our vision is to be the recognized destination for Washington State history. We achieve this by serving as our state's primary history educator, making history relevant to our modern lives, and supporting civic dialogue where all are welcome.
The Society serves individuals and organizations statewide through publications, outreach programs, curriculum, free virtual public programs, and other online services. However, the majority of the Society's interactions with the public occur at the Washington State History Museum, located in Tacoma, Washington. The Museum traditionally serves more than 80,000 annually, including more than 15,000 K-12 school children visiting the museum on a field trip. We also welcome more than 10,000 visitors free of charge each year through a variety of access programs.
We are much more than a regional museum. We continually ask ourselves how we can better serve Washingtonians across our state. Our Heritage Capital Projects grant program distributes up to $10M per biennium to fund public heritage, history interpretation, and historic preservation projects across the state. Our popular public history magazine COLUMBIA is enjoyed by readers of all ages. And the Historical Society's collections at our Research Center, along with a digital collections database, are a resource to scholars and researchers from across the nation.
The Washington State Historical Society is a dynamic place to work with a dedicated staff. We expand our impact by connecting with communities across the Evergreen State through exhibitions, heritage projects, workshops, public programs, publications, and conversations. Our goal is to bring history into focus in such a way that the participant cannot help but discover valuable insights from and feel deep connections with the people and events of the past.
We have an active commitment to inclusion, diversity, equity and accessibility and are looking for team members who have a passion for professionalism and serving the public, and a desire to contribute to a positive work culture.
Duties
Some of what you'll enjoy doing includes:

• Research, prepare and submit grant and sponsorship proposals and reports for foundation, government, and corporate applications
• Track and fulfill donor post-award requirements including reporting, communications, and stewardship
• Help develop relationships and act as a WSHS representative with current and prospective funding entities
• Maintain internal grants tracking calendar for the philanthropy department, tracking prospects, proposals, awards and visits necessary in support of grant funding efforts.
• Identify corporate sponsorship opportunities for one-time and ongoing programs, exhibitions and events at WSHS
• Find, add, update, edit, and report on constituent data or information regularly in the donor database (Altru)
• Submit timely contact reports to document interactions and build institutional knowledge
• Work collaboratively and cooperatively with all Historical Society departments to ensure consistent, comprehensive, and accurate representation of programs, services, accomplishments, participation, etc., both in crafting proposals and in submitting any required reporting on grant and sponsorship funded activities
• Lead post-award grant administration to ensure that budgeting and administrative policies, procedures, activity tracking, reporting and any other grantor requirements are followed
• Facilitate post-award sponsorship administration to ensure that branding, promotional and all other recognition fulfillment procedures and reporting are followed
• Assist the Director of Philanthropy in creating and implementing engagement campaigns to increase donations from institutional and corporate partners
• Work across departments to solicit, collect, and maintain complex internal qualitative and quantitative data, including stories of impact, testimonials, and impact data; serve as a resource to others by presenting this information as needed
• Collaborate and work as a member of the Philanthropy department, encouraging philanthropic actions and efforts across the organization
• Help create, edit, and deliver philanthropic communications in multiple formats including: email and mail, donor and member communication packages, direct mail solicitations, e-newsletter, online ads, onsite collateral, newsletter stories, annual report highlights, etc.
• Maintain and conduct periodic updates on a library of WSHS reference documentation, including such information as grantor requirements and forms, financials, awards, reference literature, etc.
• Support campaign, annual fund, special and year-end fundraising efforts
• Attend and assist with Philanthropy department events and programs such as member nights, and exhibition openings
• Participate in staff-wide DEI trainings in order to contribute to an inclusive space for our constituents and to implement relevant strategies and best practices in this role

Qualifications
REQUIRED:
Bachelor's degree
AND
Two years of experience meeting grant and sponsorship revenue goals through management of processes and writing grant and sponsorship appeals, or equivalent education and experience.
**Experience may substitute for education.
AND

• Demonstrated success writing and managing grants from foundation, corporate, and government grant funding sources at local, regional, and national levels.
• Successful track record of meeting yearly income targets and solicitation goals
• Demonstrated success writing and managing corporate sponsorship appeals.
• Thorough knowledge of grant application policies, procedures and processes, including: working knowledge of best practices, grant funding research tools and ability to create grant budgets.
• Demonstrated skill in managing complex grants from start to finish, including financial oversight and reporting.
• Proven ability to work effectively and independently across departments in developing, organizing and managing proposals and awards.
• Excellent written and oral communication skills. Strong grammar and spelling skills with the ability to independently compose and/or edit materials; experience proofing and editing under tight deadlines.
• Ability to adapt writing for various audiences, from institutional funders to members and individual donors, and manage effective fundraising communications across multiple channels.
• Comfort and confidence communicating by phone, email, and in person.
• Strong time management, organizational, and follow-through skills.
• Proficient w/ MS office tools, database tools, and internet research.
• Prior experience entering and managing donor/grantor data in a CRM system.
• Proven skills in organizing resources, establishing priorities, and meeting deadlines.
• Demonstrated ability to analyze and interpret financial data and prepare financial reports, grant project budgets statements and/or projections; knowledge of budgeting and fiscal management principles and procedures.
• Honor diversity, equity, and inclusion and commit to supporting a respectful, safe and supportive work environment.

PREFERRED:
Experience working in the heritage or museum sector
Supplemental Information
READ THE FOLLOWING INSTRUCTIONS COMPLETELY:
Please attach the following documents in order to be considered, failure to do so may result in you not being considered for the position:
Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:

• A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting;
• A current resume, detailing experience, and education;
• A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)

NOTE:
The initial screening will be solely based on the contents and completeness of the "duties summary" section of your application in Careers.wa.gov, completeness of the application material submitted, and the supplemental questionnaire. A resume will not substitute for completing the "duties summary" section of the application. Responses to the supplemental questionnaire regarding work experience must be reflected in the "duties summary" section of the application.
NOTE: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not substitute for completing the "duties summary" section of the application.Please do not refer to resume for detail, or your application may be disqualified.
Conditions of Employment:

• Background Check Notice: Prior to any new appointment into the Washington State Historical Society, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

NOTE: This position is included in a bargaining unit represented by the Washington Federation of State Employees (WFSE).
Opportunity for All:
The Washington State Historical Society celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact Angie Anderson at 360-407-8446 or email jobs@des.wa.gov
Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enable...