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Form of workOVERVIEW
The Information Governance Specialist is responsible for maintaining active client and administrative records, both electronic and hard copy, under general direction from department management.
RESPONSIBILITIES
• Performs routine file creation, organizes, and maintains client and administrative records, in accordance with Firm and department rules, procedures and guidelines;
• Processes requests for records, refiling indexes and any other information requested by attorneys;
• Performs review of electronic records in records management database; and other Firm approved repositories;
• Participates in the training of other Record and Information Governance personnel;
• Interfaces with and maintains excellent working relationships with all Firm personnel;
• Accesses, edits, and maintains records management database, including auditing and updating circulation data;
• Participates in special team projects, as needed;
• Assists in identifying opportunities to promote and increase user adoption of DMS;
• Educates attorneys and staff to ensure effective use of appropriate locations where Client specific and Firm data should be stored; and
• Performs other duties, as assigned.
QUALIFICATIONS
• Two or more years of college preferred;
• Two or more years of Records Management or related experience in a law firm or corporate environment;
• Knowledge of Microsoft Windows, PC and Microsoft Word and Excel required;
• Experience with automated Legal Records Management system: Autonomy Records Manager, LegalKey, Elite or similar applications, as well as document and barcode scanners, preferred;
• Excellent interpersonal and customer service skills;
• Solid written and verbal communication skills;
• Ability to multi-task, work independently and complete projects within given deadlines;
• Ability to lift and move boxes weighing upwards of 30-35 pounds; and
• Ability to work overtime as needed.
This position is located in our New York office, and currently has a hybrid work schedule, but that is subject to change. The hours for this position are 9:00 a.m. to 5:00 p.m., Monday through Friday. The estimated salary range for this position is $70,000 to $80,000 plus overtime. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts.
The Information Governance Specialist is responsible for maintaining active client and administrative records, both electronic and hard copy, under general direction from department management.
RESPONSIBILITIES
• Performs routine file creation, organizes, and maintains client and administrative records, in accordance with Firm and department rules, procedures and guidelines;
• Processes requests for records, refiling indexes and any other information requested by attorneys;
• Performs review of electronic records in records management database; and other Firm approved repositories;
• Participates in the training of other Record and Information Governance personnel;
• Interfaces with and maintains excellent working relationships with all Firm personnel;
• Accesses, edits, and maintains records management database, including auditing and updating circulation data;
• Participates in special team projects, as needed;
• Assists in identifying opportunities to promote and increase user adoption of DMS;
• Educates attorneys and staff to ensure effective use of appropriate locations where Client specific and Firm data should be stored; and
• Performs other duties, as assigned.
QUALIFICATIONS
• Two or more years of college preferred;
• Two or more years of Records Management or related experience in a law firm or corporate environment;
• Knowledge of Microsoft Windows, PC and Microsoft Word and Excel required;
• Experience with automated Legal Records Management system: Autonomy Records Manager, LegalKey, Elite or similar applications, as well as document and barcode scanners, preferred;
• Excellent interpersonal and customer service skills;
• Solid written and verbal communication skills;
• Ability to multi-task, work independently and complete projects within given deadlines;
• Ability to lift and move boxes weighing upwards of 30-35 pounds; and
• Ability to work overtime as needed.
This position is located in our New York office, and currently has a hybrid work schedule, but that is subject to change. The hours for this position are 9:00 a.m. to 5:00 p.m., Monday through Friday. The estimated salary range for this position is $70,000 to $80,000 plus overtime. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts.
