Address
Form of workSalary: $4,723.00 - $6,349.00 Monthly
Location : Thurston County - Olympia, WA
Job Type: Full Time - Permanent
Job Number: 2023-ERM-003
Department: Dept. of Enterprise Services
Division: Enterprise Risk Management
Opening Date: 11/13/2023
Closing Date: 12/21/2023 11:59 PM Pacific
Description
Information Governance Coordinator
(Management Analyst 3)
Who we are:
The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES' mission is to strengthen the business of government. We do this by creating overall operating efficiencies so our state's government entities can focus on their core missions. Our buying power, economies of scale and years of experience help government get the best value for the products and services they need to support their missions. We value Respect, Integrity, Excellence, Diversity, Equity and Inclusion. We seek new team members who share our commitment to be an equity-driven and antiracist organization. We listen to customers and team members to understand what they need and expect. We promote creativity, learning and improvement to meet those needs and adapt to the ever-changing business environment. We measure our results and seek feedback to improve our performance.
What you will be doing:
As the Information Governance Coordinator, you will be responsible to ensure that the agency is in compliance with Washington's public records laws and for responding to public records requests timely and appropriately under the law. You will act as a liaison to the Attorney General's Office on agency litigation, which includes ensuring agency compliance with litigation discovery requests and litigation holds. You will also provide expert advice and consultation to agency leaders and employees regarding which documents are within the scope of holds and requests and which may be exempt and ensure timely compliance.
This position requires a high degree of reasoning, communication and persuasion skills, exercise of impeccable discretion in the management of sensitive employee records as well as a high level of understanding of the operation of state government, public records law and litigation/discovery rules.
The Department of Enterprise Services offers:
Duties
Some of what you will enjoy doing:
Qualifications
Required Qualifications:
**Note: Additional qualifying experience may qualify for education on a year for year basis.
Additional Requirements:
Diversity Equity and Inclusion (DEI) Competencies:
Incumbents to this position must possess and demonstrate the following competencies:
Preferred Qualifications:
Supplemental Information
Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:
Conditions of Employment:
The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact Jennifer McWaid at (360) 407-8210 or email Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Follow DES on LinkedIn, Twitter and Facebook | Subscribe to DES job alerts
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they ...
Location : Thurston County - Olympia, WA
Job Type: Full Time - Permanent
Job Number: 2023-ERM-003
Department: Dept. of Enterprise Services
Division: Enterprise Risk Management
Opening Date: 11/13/2023
Closing Date: 12/21/2023 11:59 PM Pacific
Description
Information Governance Coordinator
(Management Analyst 3)
Who we are:
The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES' mission is to strengthen the business of government. We do this by creating overall operating efficiencies so our state's government entities can focus on their core missions. Our buying power, economies of scale and years of experience help government get the best value for the products and services they need to support their missions. We value Respect, Integrity, Excellence, Diversity, Equity and Inclusion. We seek new team members who share our commitment to be an equity-driven and antiracist organization. We listen to customers and team members to understand what they need and expect. We promote creativity, learning and improvement to meet those needs and adapt to the ever-changing business environment. We measure our results and seek feedback to improve our performance.
What you will be doing:
As the Information Governance Coordinator, you will be responsible to ensure that the agency is in compliance with Washington's public records laws and for responding to public records requests timely and appropriately under the law. You will act as a liaison to the Attorney General's Office on agency litigation, which includes ensuring agency compliance with litigation discovery requests and litigation holds. You will also provide expert advice and consultation to agency leaders and employees regarding which documents are within the scope of holds and requests and which may be exempt and ensure timely compliance.
This position requires a high degree of reasoning, communication and persuasion skills, exercise of impeccable discretion in the management of sensitive employee records as well as a high level of understanding of the operation of state government, public records law and litigation/discovery rules.
The Department of Enterprise Services offers:
- A great total compensation and ;
- Paid ;
- A healthy work/life balance, which may include flexible work schedules, teleworking, and an Infants in the Workplace Program;
- An agency-wide commitment to diversity, equity, inclusion and respect, and leaders who encourage all employees to bring their authentic selves to work;
- Access to several state business resource groups including the Rainbow Alliance and Inclusion Network (RAIN); Veteran Employee Resource Group (VERG); Latino Leadership Network (LLN); Blacks United in Leadership and Diversity (BUILD); Disability Inclusion Network (DIN); Washington Immigrant Network (WIN); and Hawaiians, Asians, and Pacific Islanders Promoting an Empowerment Network (HAPPEN);
- Supported growth and development opportunities; and
- Opportunities to serve your community through meaningful work.
Duties
Some of what you will enjoy doing:
- Serve as an effective practitioner in public disclosure law-providing consultation, interpretation and advice to the agency regarding public records disclosure.
- Serve as an expert on Washington's Public Records Act and the caselaw interpreting that law.
- Provide expert advice on which records exemptions may be applicable.
- Support and advise on projects affecting employee privacy and that result in the creation of complex or sensitive public records.
- Review legislation, statutes and agency documents to identify implications and consequences that may create or affect agency disclosure obligations.
- Propose legislation that identifies roles and risks of new information gathering technologies embedded in and acquire by agency managed assets e.g., Fleet, Capitol Campus Security.
- Manage agency response to litigation holds; act as a point of contact for receiving litigation hold notices from the Attorney General's office, then ensure that staff who may have responsive records are notified of the hold, understand their obligations related to the hold and that they provide responsive records as needed.
- Identify and employ search tools to ensure litigation hold integrity.
- Act as a DES Privacy Officer, providing consultation and advice to the agency regarding protection of records containing personally identifiable or otherwise sensitive information.
- Collaborate with the OCIO Chief Privacy Officer, DES CIO, Risk Management and state security resources to identify and address privacy issues, threats and adopt best practices.
- Provide consultation, analysis and research to ensure programs and policies are aligned with statewide privacy policies and Executive Order 16-01 in areas such as locational privacy and data minimization.
- Ensure compliance with 42.56.590 RCW regarding breaches of personal information by providing affected individuals with access to identity theft protections services available through the state's commercial cyber security insurance policies.
Qualifications
Required Qualifications:
- Bachelor's degree in business administration, public administration, law, public health, health administration, or a related field; AND
- Four (4) years of experience conducting research and analyzing policies, laws, rules, or regulations or comparable combination of graduate education and experience.
**Note: Additional qualifying experience may qualify for education on a year for year basis.
Additional Requirements:
- One (1) year of direct experience with the Washington State PRA, records retention and management that includes working knowledge of Washington State Public Documents, Records, and Publication laws.
- Impeccable attention to detail and proofreading skills.
- Effectively work with diverse stakeholders including the general public, businesses, community organizations, legislators, and Governor's Office.
- Ability to develop working relationships in a highly political environment.
- Ability to think strategically and creatively to find win-win solutions.
- Reliability and good work attendance record is a must.
Diversity Equity and Inclusion (DEI) Competencies:
Incumbents to this position must possess and demonstrate the following competencies:
- Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful and inclusive workplace.
- Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment.
- Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment.
- Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive and respectful environment when working with members of the group, team, organization or community.
- Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.
Preferred Qualifications:
- Political acumen and sensitivity.
- Ability to develop good working relationships with internal staff.
- High degree of independence, leadership and ability to interact with all levels of internal staff and external stakeholders.
- Project management experience.
- Ability to support multiple high-profile projects.
Supplemental Information
Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:
- A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting;
- A current resume, detailing experience, and education; and
- A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)
Conditions of Employment:
- Background Check Notice: Prior to any new appointment into the Department of Enterprise Services, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.
The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact Jennifer McWaid at (360) 407-8210 or email Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Follow DES on LinkedIn, Twitter and Facebook | Subscribe to DES job alerts
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they ...
