Inbound Coordinator

Are you looking for an opportunity to turn your ambition and your people skills into a rewarding career with an industry leader? Join our team at American Tire Distributors! As the nation's premier tire distributor, ATD's coast-to-coast distribution network provides approximately 80,000 customers across the U.S. and Canada with rapid and frequent delivery of high quality tires, custom wheels and shop supplies.
Position Description:
The primary responsibility of the Inbound Coordinator is to work with the operations team to ensure proper workload and mixing center goals for productivity and scheduling for all inbound/loaded inbounds and empty inbounds. Reconciles daily yard checks to maintain an accurate account of containers/trailers in the yard daily. Uses IMS to plan ahead and updates all inbound schedules on the ATD SharePoint website. Receives invoices via email and verifies all charges are accurate. Utilizes ORACLE to create ASN's and forwards to operations team to process systematically. Meets with operations team to ensure containers/trailers are proactively processed in a timely manner. May perform other duties as assigned. Coordinates with corporate purchasing team for resolution of ASN variances.
Primary Responsibilities:

• Reconciles daily yard checks to maintain an accurate account of what containers/trailers are in the yard; updates IMS/SharePoint schedule with containers that arrived, emptied, picked up overnight/weekend (including domestic inbound trailers.)
• Updates (IMS) tracking system by entering empty, full, and recently unloaded containers that arrive to or leave the mixing center daily.
• Uses IMS to plan ahead capturing rail, port shipments, priorities, hot or FTZ needs, etc.; checks (IMS) for new delivery appointments of containers and updates the inbound schedule spreadsheet contained in the ATD SharePoint website. Sends daily emails to the Ops team listing, containers/trailers that arrived plus scheduled deliveries.
• Meets with operations team to discuss incoming volume (increase /decline) empties needed, and priorities to be unloaded for the next 24, 48, and 72 hours whether domestic or international containers.
• Receives container invoices via email and verifies charges are accurate based on IMS and SharePoint schedules; contacts dray provider with questions or for further explanation on specific charges; escalates issues to appropriate ATD member as needed.
• Utilizes the ORACLE system to create ASN's for domestic v//endors; forwards ASNs to operations team to process systematically; prints ASN's for all inbound containers daily and forwards ASN's to the operations supervisor(s); contacts appropriate team member for help with any issues found with ASN's
• Maintains all outbound/inbound traffic logs to ensure all inbound schedules are updated daily.
• Checks and responds to emails for any carrier requesting delivery appointments daily; updates information on the ATD SharePoint website.
• Communicates with Yard Jockey and others using a 2 way radio to update any information in regards to dock, yard location and container/trailer number information daily.
• Any other applicable duties and responsibilities assigned by management.

Key Partners (Positions):

• Mixing Center - General Manager, Operations Manager, Operations Supervisors, Office Administrator, and Gatekeeper.

Experience(s) that Best Prepares You:

• Education: High school diploma or GED preferred but not required
• Experience: One to three years' experience scheduling in a high volume and customer service driven distribution environment.
• Such alternatives to the above qualifications as the company, in its discretion, may find appropriate and acceptable.

Key Competencies:

• Organization and communication skills
• Integrity: Doing the right thing in all circumstances
• Self-management: Set well defined and realistic goals. Display initiative and commitment to meet goals. Work with minimal supervision.
• Decision Making: Make sound, well informed and objective decisions. Understand the impact of the decisions made.
• Creative Thinking: Use imagination to develop solutions to problems. Always remember what worked yesterday no longer works today.
• Continuous Learning: Recognize strengths and weaknesses. Allow feedback from others and pursue self-development.
• Teamwork: Work collaboratively with all departments to coordinate effective work environment. Share information and foster the exchange of ideas.
• Demonstrate Respect: Handle all business matters ethically and in full compliance with American Tire Distributors "Code of Conduct".
• Be Accountable for Results: Assume full responsibility for the consequences of one's behavior, decisions, and results.

Physical Demands/Work Environment/Travel Requirements:

• Physical demands: While performing the duties of this job, the associate is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance, stoop, kneel, crouch or crawl; talk, hear, taste and/or smell; the associate must occasionally lift and/or move up to 75 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Work environment: While performing the duties of this job, the associate is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.
• Travel required: 0%

This job description in no way states or implies that these are the only duties to be performed by the employee occupying the position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor, subject to reasonable accommodations. Nothing in this job description creates a contract of employment in any way for any person. All employees hired by American Tire Distributors, Inc. are employees at will and the company reserves the right to terminate employees at any time for any reason or no reason at all.
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American Tire Distributors is an Equal Opportunity Employer and Drug Free Workplace
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