Human Resources Specialist- Leaves

JOB TITLE: Human Resources Specialist
REPORTS TO: Director of Human Resources and/or Designee

CLASSIFICATION: Classified/ Non-Exempt

WHO WE ARE (ORGANIZATION OVERVIEW)

We employ a diverse, empathetic, and passionate team who value collaboration, integrity and the desire to be a servant leader. We are committed to excellence and work tirelessly to improve learner outcomes, by empowering learners through Project-Based Learning, Individualized Learning and Social-Emotional Learning. We are committed to being self-directed, participating in ongoing personal and professional development, problem solving, and embracing a growth mindset. With our unwavering commitment to excellence, we are confident that our team will thrive and succeed in all areas of their lives.

THE OPPORTUNITY (POSITION OVERVIEW)

As a Human Resource Specialist, you will play a pivotal role in supporting the organization's Human Resources functions. You will be responsible for assisting with various aspects of HR. As an HR Specialist you will be responsible for ensuring a smooth and effective onboarding experience for new employees joining the organization. You will play a crucial role in welcoming new hires, introducing them to the company culture, and facilitating their integration into their respective teams. Your role is essential in setting the tone for employees' overall engagement and success within the organization.

Your role will contribute to maintaining a positive work environment, fostering employee engagement, and ensuring that HR processes are executed efficiently and effectively.

This individual will have a proven track record in delivering superior results in a Human Resources role, with a demonstrated ability to build and maintain relationships with a wide array of people. Outstanding communication and interpersonal skills are essential

WHAT YOU WILL DO (DUTIES AND RESPONSIBILITIES)

• ● Provide HR support with the ability to answer HR related questions.

• ● Active in ensuring effective communication with staff.

• ● Collaborate with various departments to ensure the completion of necessary paperwork, including

  termination documents, final paychecks, and benefits-related processes.

• ● Maintain confidentiality and handle sensitive information during the offboarding process.

• ● Maintain accurate and up-to-date employee records and HR databases.

• ● Ensure records are stored securely and in compliance with data privacy laws.

• ● Maintain HR files in compliance with applicable legal requirements.

• ● Verify documentation to ensure compliance with legal and organizational requirements.

• ● Prepare HR reports and metrics for management to support decision-making.

• ● Collaborate with HR leadership to develop, update, and implement HR policies and procedures.

• ● Ensure policies are communicated and adhered to by employees.

● All other duties assigned and defined by the designated Supervisor.

OTHER RESPONSIBILITIES

• ● Be self-directed by taking initiative and responsibility for your work.

• ● Work in a collaborative, team based and innovative environment.

• ● Commit to Excellence by seeking ways to improve and exceed expectations or Commit to

  excellence by seeking to raise the bar for self and team.

• ● Prioritize the growth and needs of the team, lead by example, and foster a supportive work

  environment.

• ● High level of personal and professional integrity and trustworthiness.

• ● Approach problems and challenges with a human-centered creative mindset, seeks to understand,

  develops multiple solutions to find the best answer.

• ● Helps create a positive culture by being committed to diversity, equity, and inclusion promoting

  ethical behavior and social responsibility within the workplace.

• ● Be authentic, own your strengths and weaknesses, ask for help when needed, be honest and

  transparent in your communications, working towards common goals that are meaningful to you

  and the team.

• ● Represent iLEAD and the school in which work in a positive and professional manner in all

  interactions and communications.

• ● Pursue continuous improvement and maintain professional competence through seeking out

  opportunities to develop new knowledge skills and perspectives. This includes participation in

  professional development activities offered and self-selected professional growth activities

• ● Perform other responsibilities as defined by the designated supervisor.

  ESSENTIAL FUNCTIONS

• ● Communicating with others to exchange information. (In Person/Telephone/Computer)

• ● Sedentary work that primarily involves sitting/standing.

• ● Adjusting or moving objects up to 50 pounds in all directions.

• ● When needed to support a school or education program, must have the ability to travel by public

  transit as well as operate a vehicle for self-transportation purposes between worksites.

• ● Assessing the accuracy, neatness and thoroughness of the work assigned.

• ● May encounter outdoor elements: high (>90)/low (<60) temperatures, precipitation and/or wind.

• ● Ability to work in situations involving the need to make informed and quick decisions.

• ● Ability to supervise/manage workers and delegate as needed in project management situations.

• ● Reading detailed documentation and analyzing data sets.

• ● Writing professionally, both by hand and utilizing computer software.

• ● Speaking in public settings including making public presentations to large and small groups.

• ● Dealing and navigating professionally through high-stress situations.

  *The statements herein are intended to describe the general nature and level of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

  WHAT YOU WILL BRING (QUALIFICATIONS)

• ● Bachelor’s Degree and/or a minimum of three years of experience in Human Resources.

• ● Human Resources certification is a plus.

• ● Previous professional personnel experience.

• ● Excellent communication and interpersonal skills, both verbal and written.

• ● Excellent organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines.

• ● Very high level of personal and professional integrity and trustworthiness.

• ● Thrive in a collaborative, team based and fast-paced environment.

• ● Excellent computer skills, specifically MS Office products (Excel, Word and PowerPoint)

• ● Ability to thrive and work effectively independently and as a part of a team.

• ● High level of interpersonal skills to handle sensitive and confidential situations and

  documentation.

• ● Strong attention to detail and accuracy, the ability to prioritize and organize multiple projects,

  meet deadlines, problem-solve and multi-task.

• ● Exceptional public speaking skills as well as facilitating group discussions.

• ● Fantastic organizational and time management skills.

• ● Strong decision-making and problem-solving skills.

• ● Meticulous attention to detail.

• ● Be passionate and supportive of mission and vision as well as have a strong desire to make a

  difference for the future of all iCA contracted schools.

  APPENDIX

  Leaves and Offboarding

• ● Assist in handling all employment verification requests for current staff and termed staff.

• ● Administer and coordinate all types of employee leaves of absence, such as medical leaves,

  parental leaves, family and medical leave, personal leaves, and other time-off programs.

• ● Administrative assistance related to Worker’s compensation and reasonable accommodation

  requests under the Americans with Disability Act.

• ● Review leave requests, verify eligibility, and ensure appropriate documentation is provided.

• ● Monitor leave durations, track leave balances.

• ● Assist in the organizing and creating, LOA processes and exit process.

• ● Collaborate with various departments to ensure the completion of necessary paperwork, including

  termination documents, final paychecks, and benefits-related processes.

• ● Manage the offboarding process for departing employees, including conducting exit interviews,

  collecting equipment, and coordinating handovers.

• ● Prepare and submit government reports as required (eg. OSHA 300A).

• ● Assist the Benefits Assistant and/or Specialist in continually offering exceptional customer service

  regarding Health Benefits throughout the year and the administration of Open Enrollment annually.