Address
Form of workPosition Type:
Secretarial/Clerical/Human Resources Specialist I
Date Posted:
12/7/2023
Location:
Center for Education Services
Closing Date:
12/13/2023Human Resources Specialist I
Center for Education Services
Grade 7 of the ESP Salary Scale
7.5 Hours/Day, 12-Month Work Year
Reports to Coordinator of Human Resources: A&S Personnel
Role Overview
Facilitates all aspects of the background screening processes and recordkeeping for employees and select volunteers and contractors as required by law and WCPS policy. Performs fingerprinting services, facilitates employee I-9 document collection, and is responsible for the tracking of the employer background review as required by Maryland House Bill 486.
Minimum Requirements
High School Diploma/GED.
Three (3) years of successful experience working in a high-volume office environment or advanced training/college in Human Resources or business.
Eligible and willing to obtain Criminal Justice Information System (CJIS) fingerprint certification within six months of hire.
Demonstrated skills in a variety of software tools including MS Office Suite (Outlook, Word, Excel, PowerPoint, etc.) and Google Applications.
Ability to maintain strict confidentiality of sensitive employee information.
Must be extremely detail-oriented and accurate in reviewing, processing, and tracking documents.
Ability to multitask, organize, and prioritize within a fast-paced office environment.
Demonstrated positive human relations skills including phone, email, and in-person interactions.
Regular and predictable attendance is an essential function of this position.
Ability to perform the essential functions of the job with or without reasonable accommodations.
Preferred Qualifications
AA Degree.
Experience in a Human Resources environment.
Previous fingerprinting experience.
Role Responsibilities
Primary processor of criminal history background checks required by Maryland House Bill 486.
Primary contact and processor for fingerprinting services for prospective employees and select volunteers and contractors.
Processes, tracks electronically, and ensures all background checks are completed.
Manages confidential matters relating to employees, volunteers, or perspective employees with a high degree of professionalism and confidentiality.
Monitors background investigation responses, including notices of arrests and expunctions, letters, and reprints from the Criminal Justice Information System (CJIS).
Notifies appropriate Human Resources administrators of information received through the background investigations, including additional information that arises after employment commences.
Acts as liaison with CJIS, KROLL, and other law enforcement agencies, as appropriate.
Reviews and processes mail and e-mail from CJIS, KROLL, and follows through with any corrections to records.
Verifies and records any previous teaching experience through the Maryland Department of Education certification website.
Works with schools to explain and determine needed clearances for school volunteers.
Creates new and replacement ID badges, activating as appropriate.
Assists the Human Resources staff with filing and other general office duties such as scanning and employee verifications.
Demonstrates courteous and professional demeanor to all stakeholders of Washington County Public Schools.
Performs other duties as assigned.
Environmental Factors and Physical/Mental Requirements
The Environmental Factors and Physical/Mental demands represent those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may enable individuals with disabilities to perform the essential functions.
Required periods of sitting at a desk and working on a computer and other office equipment.
Ability to sufficiently and efficiently move throughout the building and grounds for extended periods.
Must use sensory skills to effectively communicate and interact with others as generally defined by the ability to see, read, talk, and hear.
Ability to maintain emotional control under stress.
Ability to move, raise, lower, and carry objects up to 20 lbs. irregularly.
Must be able to bend, crouch, stoop, reach, and climb.
Will be subjected to loud noises, interactions, and traffic flow in a highly populated office environment.
Ability to work overtime if needed.
Secretarial/Clerical/Human Resources Specialist I
Date Posted:
12/7/2023
Location:
Center for Education Services
Closing Date:
12/13/2023Human Resources Specialist I
Center for Education Services
Grade 7 of the ESP Salary Scale
7.5 Hours/Day, 12-Month Work Year
Reports to Coordinator of Human Resources: A&S Personnel
Role Overview
Facilitates all aspects of the background screening processes and recordkeeping for employees and select volunteers and contractors as required by law and WCPS policy. Performs fingerprinting services, facilitates employee I-9 document collection, and is responsible for the tracking of the employer background review as required by Maryland House Bill 486.
Minimum Requirements
High School Diploma/GED.
Three (3) years of successful experience working in a high-volume office environment or advanced training/college in Human Resources or business.
Eligible and willing to obtain Criminal Justice Information System (CJIS) fingerprint certification within six months of hire.
Demonstrated skills in a variety of software tools including MS Office Suite (Outlook, Word, Excel, PowerPoint, etc.) and Google Applications.
Ability to maintain strict confidentiality of sensitive employee information.
Must be extremely detail-oriented and accurate in reviewing, processing, and tracking documents.
Ability to multitask, organize, and prioritize within a fast-paced office environment.
Demonstrated positive human relations skills including phone, email, and in-person interactions.
Regular and predictable attendance is an essential function of this position.
Ability to perform the essential functions of the job with or without reasonable accommodations.
Preferred Qualifications
AA Degree.
Experience in a Human Resources environment.
Previous fingerprinting experience.
Role Responsibilities
Primary processor of criminal history background checks required by Maryland House Bill 486.
Primary contact and processor for fingerprinting services for prospective employees and select volunteers and contractors.
Processes, tracks electronically, and ensures all background checks are completed.
Manages confidential matters relating to employees, volunteers, or perspective employees with a high degree of professionalism and confidentiality.
Monitors background investigation responses, including notices of arrests and expunctions, letters, and reprints from the Criminal Justice Information System (CJIS).
Notifies appropriate Human Resources administrators of information received through the background investigations, including additional information that arises after employment commences.
Acts as liaison with CJIS, KROLL, and other law enforcement agencies, as appropriate.
Reviews and processes mail and e-mail from CJIS, KROLL, and follows through with any corrections to records.
Verifies and records any previous teaching experience through the Maryland Department of Education certification website.
Works with schools to explain and determine needed clearances for school volunteers.
Creates new and replacement ID badges, activating as appropriate.
Assists the Human Resources staff with filing and other general office duties such as scanning and employee verifications.
Demonstrates courteous and professional demeanor to all stakeholders of Washington County Public Schools.
Performs other duties as assigned.
Environmental Factors and Physical/Mental Requirements
The Environmental Factors and Physical/Mental demands represent those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may enable individuals with disabilities to perform the essential functions.
Required periods of sitting at a desk and working on a computer and other office equipment.
Ability to sufficiently and efficiently move throughout the building and grounds for extended periods.
Must use sensory skills to effectively communicate and interact with others as generally defined by the ability to see, read, talk, and hear.
Ability to maintain emotional control under stress.
Ability to move, raise, lower, and carry objects up to 20 lbs. irregularly.
Must be able to bend, crouch, stoop, reach, and climb.
Will be subjected to loud noises, interactions, and traffic flow in a highly populated office environment.
Ability to work overtime if needed.
