Address
Form of work
SalaryPosition Information
Posting Title
Human Resources Specialist (HRIS)
Job Requisition Number
COA091249
Position Number
118650
Job Type
Full-Time
Division Name
Aviation - Human Resources
Minimum Qualifications
Education and/or Equivalent Experience:
- Graduation with an Associate degree from an accredited college or university with major coursework in a related field, plus two (2) years of related HR experience.
- Any combination of education and/or experience may be substituted for the minimum qualifications.
Licenses and Certifications Required:
- None.
Notes to Applicants
POSITIONOVERVIEW:
The Human Resources Specialist will serve in a support role within the Department of Aviation – Talent Acquisition Division. The HR Specialist will exercise sound critical thinking and decision making abilities while handling a broad range of Human Resources/talent acquisition matters.
The ideal candidate must be detailed oriented and excel in problem solving and listening skills with the ability to communicate effectively verbally and in writing. Possess proven skills and ability in managing work load and prioritizing work assignments to meet critical deadlines. Ability to work independently and maintain a high level of confidentiality. Demonstrated experience providing excellent internal and external customer service while facilitating resolution of customer issues.
The HR Specialist position will be responsible for but not limited to the following duties:
Entering and maintaining employee records in HRIS.
Maintaining databases, creating reports, and disseminating in a timely manner.
Performing post-interview activities: onboarding, creating and maintaining employee files.
This is not an exhaustive list of all duties and responsibilities. The essential duties, functions, and responsibilities may vary based on the specific tasks assigned to the position and departmental needs.
Entering and maintaining employee records in HRIS.
Maintaining databases, creating reports, and disseminating in a timely manner.
Performing post-interview activities: onboarding, creating and maintaining employee files.
This is not an exhaustive list of all duties and responsibilities. The essential duties, functions, and responsibilities may vary based on the specific tasks assigned to the position and departmental needs.
ASSESSMENT:
Skills assessment(s) may be required for this position.
TRAVEL:
TRAVEL:
If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
APPLICATIONINFORMATION:
- A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position.
- Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application.
- The application is an official document; incomplete applications will not be considered (i.e., “see resume” or “see LinkedIn profile”).
- Resumes will not be used to qualify for the position and will not be used to recommend salary.
- Supplemental information or changes to your application will not be accepted after the job posting closes.
- The responses to the supplemental questions inquiring about experience should be reflected on your application.
VETERAN:
Veteran candidates will be required to provide a copy of their DD214 at the time of interview.
GOODSTANDING – DEPARTMENT/DIVISIONPOSTINGS:
Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified.
CRIMINALHISTORYBACKGROUNDCHECK:
Top candidate will be subject to a minimum 10 year criminal background check and security threat assessment.
LANGUAGE:
Must have the ability to read, write, and fluently speak in English.
WORKHOURS:
Shift may change according to departmental needs. Work hours may include after hours, holidays, and weekend work
OVERTIME:
Overtime may be required with or without notice.
DEPARTMENTMAYCLOSETHEJOBPOSTING AT ANYTIMEAFTER 7 DAYS
Pay Range
$24.56 – $28.80 per hour
Hours
Core Hours: Monday – Friday, 8:00am – 5:00pm.
Shift may change according to departmental needs. Work hours may include after hours, holidays, and weekends.
Shift may change according to departmental needs. Work hours may include after hours, holidays, and weekends.
Job Close Date
03/18/2024
Type of Posting
External
Department
Aviation
Regular/Temporary
Regular
Grant Funded or Pooled Position
Not Applicable
Category
Professional
Location
2800 Spirit of Texas Drive, Austin TX 78719
Preferred Qualifications
- HRIS experience entering and maintaining employee records
- Experience conducting HR related administrative tasks
- Demonstrated experience in records management, filing, organizing and maintaining paper/electronic records
- Microsoft Suite experience (Word, Excel)
- Ability to travel to more than one work location
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Assists in implementing, administering, and evaluating HR programs.
- Assists in developing and implementing systems, policies, procedures, strategies, and process work flows for use within departments.
- Provides information to employees in assigned area(s) of responsibility, and conducts basic research and makes appropriate recommendations based on findings.
- Provides advice and counsel to management and other employee groups related to compliance with and the communication, interpretation, and implementation of City personnel policies and other relevant employment laws and regulations.
- Assists in solving HR problems, creating best practices, making recommendations, and monitoring implementation of agreed-upon actions until the problem has been resolved.
- Researches information as requested and/or needed; compiles data; and writes informational memos, letters, reports, forms, plans, documents, and queries using computer, spreadsheets, databases, or presentation software.
- Assists in the analysis of morale indicators such as but not limited to surveys, turnover, and grievances; and presents recommendations within the area of specialization for corrective action when needed.
- Collaborates and participates on teams with HR and other stakeholders.
Responsibilities- Supervision and/or Leadership Exercised:
- May provide leadership, work assignments, evaluation, training, and guidance to others.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of assigned HR area.
- Knowledge of Federal, State, and Local laws and ordinances governing personnel activities.
- Knowledge of City practices, policies, and procedures.
- Skill in oral and written communication.
- Skill in handling multiple tasks and prioritizing.
- Skill in using computers and related software.
- Skill in data analysis and problem solving.
- Skill in planning and organizing.
- Ability to handle hostility, conflict, and uncertain situations.
- Ability to work with frequent interruptions and changes in priorities.
- Ability to train others.
- Ability to develop and maintain current knowledge in the assigned HR areas.
- Ability to develop and maintain knowledge and skill in the use of computerized tools, databases, and communications techniques used in HR.
- Ability to establish and maintain good working relationships with other City employees and the public.
Criminal Background Investigation
This position has been approved for a Criminal Background Investigation.
EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within
the division, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
