Human Resources Specialist

Salary : $2,383.20 - $3,976.80 Biweekly
Location : Miami Beach, FL
Job Type: Full-time
Job Number: 02130
Department:Human Resources
Opening Date: 03/01/2024
Closing Date: 3/15/2024 5:00 PM Eastern
Nature of Work
Incumbents perform specialized duties in support of the City's Human Resources Department in one or more of the following areas: recruitment, compensation, benefits, labor relations, employee relations and risk management. Duties require the exercise of considerable sound judgment and analytical ability in the application of theories; principles and methods of public sector Human Resources. Work is reviewed by an administrative superior through conferences, reports and results attained.
NOTE: This job opening is specifically for the Benefits and Compensation Division.
Illustrative Examples of Essential Duties

• Duties depend on the area to which the incumbent is assigned.
• Ensures timely processing of all requests to fill vacancies, job announcements, advertisements, selection memoranda, and background checks for selected candidates.
• Ensures newly hired/promoted supervisors complete the required interview and selection training session.
• Cross-trains staff; develops and updates standard operating procedures manuals.
• Ensures the timely payment of invoices to applicable vendors.
• Report on performance measures on a timely basis.
• Plans, coordinates and implements risk management programs.
• Plans, coordinates and implements labor relations programs.
• Researches, analyzes and responds to inquiries and complaints regarding salaries, leave activities and balances, rules, policies, union contracts and content of employees' files.
• Explains the benefits of the City's pension plan and retirement plan to new employees and process their selections.
• Responds to requests for verifications of employment.
• Conducts exit interviews with all employees who resign, retire, or are terminated.
• Researches and inputs all leave adjustments submitted by City departments.
• Responds to verbal and written salary and benefit surveys.
• Verifies all personnel actions and leave settlement calculations.
• Researches, analyzes and discuss mainframe computer problems with Information Technology.
• Performs special projects often related to preparing reports involving calculating and listing of employees falling within certain categories of salary, occupation or years of service.
• Meets with supervisor to review outstanding issues.
• Advises management on the formulation and administration of plans and policies for human resource activities.
• Acts as an internal consultant by analyzing and recommending solutions to human resource issues relating to the assigned program or section area.
• Ensures program or section area is in compliance with established policies and procedures.
• Prepares and maintains special internal and external reports as requested by his or her immediate supervisor.
• Answers routine requests for information on policy interpretation.
• Assists with developing, coordinating and recommending changes for the improvement of workflow in the program or section area.
• Performs related tasks as required.

Minimum Requirements

• Bachelor's Degree in Public Administration, Business Administration, or in a course of study relate to the occupational field. Experience may substitute on a year for year basis.
• Two (2) years of experience relevant to the major duties/essential functions of the position. Part-time experience will be prorated.

Physical Requirements:

• The work is typically performed while sitting at a desk or table.
• The work is typically performed in an office.

For all positions:

• Ability to establish and maintain effective working relationships with elected officials, coworkers, the press the general public and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity or sexual orientation.

• Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all city ethics and conflicts of interest policies. Strong understanding of ethical behavior is required.

• Ability to maintain regular and punctual attendance.

• Performs related work as required.

• Reports to work as directed during an emergency as an essential employee of the City of Miami Beach.

For all technical, professional, supervisory and managerial positions:

• Ability to develop innovative and creative solutions to issues consistent with the City's strategic plan.

Applicants must detail any related work experience on the application or risk disqualification. It is the applicant's responsibility to update their NEOGOV profile with work experience, education, certifications and personal contact information when submitting each application, failure to do so will result in ineligibility. City of Miami Beach employees must reflect their current position and detail their work experience on the application to avoid being disqualified.
Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year) must be submitted with the application.
Benefits are available to FULL-TIME employees only. The City of Miami Beach offers a comprehensive benefits package, including 12 vacation, 12 sick days, 15 paid holidays (11 holidays and 4 floating holidays); partially sponsored by the City group medical (including visual) and dental insurance, life insurance. Excellent retirement plan: pre-tax employee contribution added to the City's contribution; 5 year "cliff vesting."
Voluntary Benefits (fully paid by the employee, but payroll deductible): flexible spending account; 457 Deferred Compensation Plan, and Roth IRA; universal and critical life insurance, disability insurance, long-term care, and lump sum cancer policy. Also, U.S. Legal Services, tuition assistance, pre-tax payroll contributions, continuation of medical and dental coverage up to 18 months upon termination (COBRA).
For a more detailed overview of the benefit package, please visit Benefits section at
01
Which best describes your level of education? Please make sure to complete 'Education' section of the application. (Required: Bachelor's degree in Public Administration, Business Administration, or in a course of study relate to the occupational field.

• High School
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree or beyond

02
How many years of experience do you have relevant to the major duties/essential functions of the position?

• No such experience
• Less than 1 year of experience
• 1-2 years of experience (but less than 2)
• 2-3 years of experience (but less than 3)
• 3-4 years of experience (but less than 4)
• 4-5 years of experience (but less than 5)
• 5-6 years of experience (but less than 6)
• Over 6 years of experience

03
Do you have a minimum of 2 years experience as it relates to compensation and payroll?

• Yes
• No

04
Please describe your experience in compensation and payroll.
05
Do you have any experience working with Tyler products such as Eden or Munis?

• Yes
• No

06
Where did you acquire your level of proficiency with Tyler products such as Eden or Munis and in what capacity? Please indicate your level of proficiency between "1" and "5" (1 being beginner and 5 an expert ).
07
Do you possess considerable knowledge in use of Microsoft Suite applications?

• Yes
• No

08
Rate your level of experience with Excel from 1 to 10. 10 being the highest level.
09
What experience do you have in administering public sector employee benefits programs?
10
Do you hold a SHRM-CP and/or PHR Certification?

• Yes
• No

11
Do you have any public sector experience with classification studies and writing job descriptions?

• Yes
• No

12
Do you have public sector experience in collective bargaining or contract administration?

• Yes
• No

13
Do you have public sector experience in collective bargaining or contract administration?

• Yes
• No

14
Do you have any experience performing complex mathematical calculations?

• Yes
• No

15
If you answered yes to the previous question, please explain. Otherwise, put "N/A"Where did you acquire the experience, and in what capacity? Please be as detailed as possible.
Required Question