Human Resources Specialist

Summary/Objective
The Human Resources Specialist assists with the daily operations of the Human Resources Department, including a variety of HR support functions including assisting with the onboarding process, HR office administration, HR activities and events, assist with recruiting, and employee retention and engagement techniques across departments. This position works closely with the VP of Human Resources and involves regular communication with Orlando Science Center team members to ensure consistency within company policies.

Essential Functions

· Oversees, researches, develops, and implements effective recruitment plans for open positions to identify quality candidates.

· Manages the onboarding process; including applicant communication, scheduling and coordinating the new hire process, prepares supplies and welcome packets, creates and maintains all new hire documents, and maintaining I-9 compliance.

· Maintains personnel files, both digital and printed, ensuring that records are updated and accurate.

· Manages sensitive and confidential data such as employee benefits, 90-day check in meetings, exit interviews, organizational changes, planning and protecting the security of employee information, data, and files.

· Establishes consistent job descriptions by collaborating with all levels of management to comply with company policies.

· Screens applications, processes reference checks, and maintains regular communication with hiring managers to route successful candidates to all departments.

· Coordinates anniversary awards and assists with employee recognition events.

· Updates organizational chart and management directory.

· Oversees the background check process.

· Assist with HR projects as assigned, including data entry, reconciliation, and reporting, filing, and correspondence.

· Understands the employee handbook and how it can be applied to employment procedures and policies.

· Answers routine questions from employees.

· Works closely with Director of Volunteers & Engagement and VP of Human Resources to develop training programs for employees.

· Routinely participates in the interview process throughout all levels of the organization.

· Performs other related duties as assigned.

Minimum Qualifications

1. Education: Bachelor’s degree in Human Resources, Business Administration or Communications or equivalent work experience preferred.

2. Experience: Two years of Human Resources or related management experience required. Proficient in all Microsoft Products.

3. Certifications: N/A

Preferred Qualifications

· Experience with ADP Workforce Now.

· Ability to maintain confidentiality.

· Ability to plan, coordinate and complete many projects simultaneously.

· Ability to contribute to decision-making affecting corporate strategy.

· Excellent verbal and written communication skills.

· Excellent organizational and interpersonal skills.

· Ability to meet deadlines; accomplish work in order of priority; professionally maintain composure and effectiveness under pressure and changing conditions.

· Ability to negotiate conflict and maintain constructive working relationships with people at all levels of the organization.

Supervisory Responsibility

· This position may oversee an HR Coordinator.

Physical Demands

· Ability to remain in a stationary position.

· Moves throughout the museum.

· Observes and reacts to the needs of guests, staff, volunteers, and community partners.

· Communicates and exchanges accurate information with guests, staff, volunteers, and community partners in a variety of formats including in-person, electronically, and over the phone.

· Operates a computer and/or office equipment efficiently and accurately.

· Close vision, distance vision, color vision, peripheral vision, depth perception and the ability to focus.

· Understand and distinguish speech and other sounds (machinery, alarms, equipment).

· Manipulates and moves components weighing up to 25 pounds, including those that may be low to the ground or above eye level.

· Rarely works in outdoor environments.

· Frequently works in indoor environments.

· Coping with demands and stresses associated with job and work environment.

· Kneeling, crouching, stooping

· Weight Levels – Lift, Push, Pull

· Up to 25 pounds

Expected Hours of Work & Travel

· This position is full time and primarily works Monday – Friday, rare weekend/night work required.

· Travel throughout the Central Florida area may be required to attend conferences/trainings.

· Travel throughout the Central Florida area will be required to pick up supplies and program materials.

Telecommuting
This position is required to be onsite 80% of the time.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $49,000.00 - $54,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Orlando, FL 32803: Relocate before starting work (Required)

Work Location: In person