Human Resources Specialist

Position Title:Human Resources Specialist
Location: New York
Open Date: 12/12/2023
Category: Mental Health
Description:

Salary range - $ 21.00 - $27.00 per hour

Non -Exempt Hourly Position

Minimum of 35.00. hours per week

The Human Resources Specialist will be responsible for supporting, the organization's Human Resources department by performing various Human Resources functions with limited direction related to benefits, payroll, onboarding new hires, tracking leaves and other administrative functions. The Human Resource Specialist will perform in accordance with company policies and follow all state and federal regulations.

Duties and Responsibilities

Human Resources:

• Maintains employee benefits.
• Manage and maintain all personnel files in compliance with all local, state, and federal applicable laws.
• Onboarding of new hires and compiling new hire paperwork and personnel/benefit files
• Ensure all new hires are entered into the Payroll System
• Maintains historical human resource records by designing a filing and retrieval system, keeping past and current records.
• Assist with annual audits including but not limited to payroll, 401(k) and medical.
• Perform other duties as assigned.

Payroll:

• Independently prepare a payroll run in the absence of the Accounting Specialist with Paychex.
• Be able to assist in a payroll run and Human Resources during heavy payroll periods.

Finance:

• Prepare and maintain Accounts Receivable records, including invoicing, monitoring, and email follow up communications with funders.
• Maintain deposit records in SAGE100 and hard copy files.
• Assist with yearend reconciliation of accounts receivable general ledger balances.

Administrative:

• Assist the Executive Director as needed, including arranging travel, managing expenses, and organizing conference registrations.
• Coordinate and provide administrative support for Management Team meetings and staff meetings.

Education Requirements

• Related associate degree and/or significant experience considered.

Previous Experience Requirement

• Five+ years of experience in a professional office setting.
• Experience with IT payroll software platforms.

Knowledge and Skills Needed to Perform Effectively in this Position

• Excellent communication skills, tact, and diplomacy are essential.
• Must be able to maintain a high level of confidentiality.
• Extensive software skills in word processing, spreadsheet, and data entry. Proficient technology skills needed for Microsoft Office/Office 365 (Word, Excel, Outlook), Payroll IT platforms, and others.
• Ability to work independently as well as with others to support the agency’s mission.
• Knowledge of generally accepted office administration/management principles.
• Excellent organizational skills with the ability to prioritize multiple tasks.

Additional Requirements

• Incumbents in this position will be expected to work between 35 and 40 hours per week as job requirements dictate.
• Occasional nights and weekends are required.
• Effective written and oral communications skills; ability to handle multiple priorities and meet deadlines. Must be able to maintain confidentiality.
• This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
• Valid driver’s license and reliable transportation.

Physical Dimensions (Job-related physical abilities an individual needs to possess in order to perform the job in a satisfactory manner)

• The position will require long hours sitting and using office equipment and computers.

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

Full-Time/Part-Time: Full-Time
Exempt/Non-Exempt: Non-Exempt
Shift: First
EOE

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

PI234577776