Human Resources Service Center Assistant

Position Details
Position Information
Job Title
Human Resources Service Center Assistant
Appointment Type
Student Employee
Job Location
Corvallis
Position Appointment Percent
100
Appointment Basis
12
Pay Method
Hourly
Pay Period
16th - 15th of the following month
Pay Date
Last working day of the month
Min Hourly Rate
$13.50 (Standard); $12.50 (Non-Urban); $14.75 (Portland Metro)
Max Hourly Rate
$20.40 (Standard); $19.90 (Non-Urban); $20.90 (Portland Metro)
Position Summary
This recruitment will be used to fill one part-time (a maximum of 20 hours per week) HR Student Assistant position for the Student Employment Center within University Human Resources ( UHR ) at Oregon State University ( OSU ).
The Human Resources Assistant (HR Assistant) will provide critical administrative and technical support to the Human Resources Service Center ( HRSC ) located within University Plaza (UP). This includes the Student Employment Center ( SEC ), HR Support Services ( HRSS ), Employment Services ( CHC ), and Employee Information Services (AskHR).
Position Duties

• Greet and assist walk-in traffic. Serve as first and main point of contact for HRSC .
• Assist new student employees with I-9 processing and New Hire Forms (DocuSign, Benny Hire, OnBase).
• Answer questions and direct as needed to HRSC employees.
• Answer and monitor the SEC general service phone line.
• Monitor the SEC general email inbox (Outlook).
• Assist with drafting student employment job posting requests.
• Upload employee job forms to document imaging software (OnBase) and route accordingly.
• Distribute Notice of Appointment letters for current faculty/staff.
• Sort and distribute HRCS campus mail.
• Other general office duties as assigned.

Minimum Qualifications
Full Employment Eligibility Requirements can be found here: http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services ( USCIS ). A reduced course load is approved by the Office of International Services ( OIS ), and must be provided to the Student Employment Center.
Additional Required Qualifications

• Strong communication skills.
• Ability to work both independently and as part of a team.
• Willingness to learn new skills.
• Attention to detail.
• Microsoft Outlook, Excel, and Word proficiency.
• Ability to maintain confidentiality.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Preferred (Special) Qualifications

• Previous customer service experience.
• An interest in the Human Resources field.
• Familiarity with DocuSign, Microsoft Office/365 (Outlook, Word, Excel), Adobe.
• A demonstrable commitment to promoting and enhancing diversity.

Working Conditions / Work Schedule

• Work will be performed in an office environment, during office hours (Monday-Friday, 8am-5pm).
• The HR Assistant may be required to work between 15-20 hours per week during the academic year and up to 40 hours during the summer term and breaks.
• Schedule will be based on business need and in-conjunction with another HR Assistant.

Posting Detail Information
Posting Number
P09898SE
Number of Vacancies
1
Anticipated Appointment Begin Date
06/19/2023
Anticipated Appointment End Date
Posting Date
05/12/2023
Full Consideration Date
Closing Date
06/06/2023
Indicate how you intend to recruit for this search
Competitive / Student - open to ALL qualified/eligible students
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1. A Resume/Vita
2. A cover letter indicating how your qualifications and experience have prepared you for this position
For additional information please contact: Chris Lewis at Chris.Lewis@oregonstate.edu.
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university's COVID -19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU's plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Note: All job offers are contingent upon Human Resources final approval.
Supplemental Questions
Required fields are indicated with an asterisk (*).

* Describe a professional or academic situation where you had several tasks to accomplish within a timeframe. What was the situation, how did you navigate it, and what was the outcome?
(Open Ended Question)

* Regarding your career goals, what skills, knowledge, and abilities do you hope to gain in this position?
(Open Ended Question)

Documents Needed to Apply
Required Documents

Resume

Cover Letter

Optional Documents