Human Resources Office Assistant

The Human Resources – Office Assistant is responsible for providing day to day support to the Eau Claire Distribution Center Human Resources Team. Being available to answer questions on various HR related topics. This position requires someone with an outstanding attitude, who is flexible, energetic, hardworking, well-organized, accurate, reliable, independent and self-motivated.

Benefits:

• Health Insurance
• Paid Time Off
• Dental Insurance
• 401(k)
• Employee Discount

PRIMARY RESPONSIBILITIES:

Office Duties

• General office work, such as filing, photocopying, processing mail and file maintenance
• Assisting with data entry for background checks and workers compensation claims
• Assisting with various programs and projects in the department
• Monitoring incoming and outgoing faxes, routing documents to department staff
• Maintaining calendars and scheduling for various meetings
• Answering and directing phone calls
• Greeting visitors that come to the front desk and help them with any questions
• Complete request for employment verification
• Signing for and receiving deliveries
• Keep Organizational Charts up to date
• Scan all paperwork and upload into Team Member’s personnel file and compile appropriate paperwork to send up to the corporate office.
• Grading/completing various safety and new team member training
• Assist payroll with daily time card edits, leave of absences, temp badges, payroll activations and deactivations, and other miscellaneous duties

HR Support

• Update and maintain job descriptions for all open requisitions
• Posting positions internally and externally
• Attend area job fairs
• Entering information from applications and resumes into internal tracking system
• Filter resumes and send qualified applications to hiring managers
• Provide insight to Hiring Managers during candidate selection process
• Schedule interviews with potential applicants and orientations with hired applicants
• Complete offer requests for candidates for management approval
• Perform employment verifications, reference checks, and background checks for selected candidates
• Process experience credit for skilled positions/applicants
• Send out rejection letters to all candidates who interviewed for positions and were not selected
• Preparing orientation paperwork and administer orientations for new hires
• Communicate wage, benefit and other pertinent information to new hires
• Assemble required paperwork and training schedules as needed
• Aid Team Members in enrollment and cancellation of benefits
• Answer Team Member questions about all benefits