Human Resources | Office Assistant

COMPANY PROFILE

The Plant Company (TPC) is a newly established business currently operating in its Phase 1 production facility. Phase 1 encompasses a 5-acre greenhouse facility along with a 1.5-acre production barn. This is a state-of-the-art, controlled environment greenhouse for the sustainable production of tropical indoor foliage plants of consistent and exceptional quality.

We believe that "together we grow stronger", which applies to employees, vendors, and of course customers. The four core values that identify this company are:

1. Caring About People, Plants, and Processes
2. Growth Oriented
3. Customer First
4. "Can Do" Attitude

JOB SUMMARY

The Human Resources and office Assistant will oversee office administration whilst providing friendly and professional HR guidance to the workforce. This position will be seated at the front desk of the main office to greet employees, vendors, candidates, clients, stakeholders, etc. This position will focus on employee relations, policy and procedure adherence, training, and various office management duties. The successful candidate will be highly motivated, well organized, discreet, and have worked in a multi-tasked, fast-paced environment.

DUTIES & RESPONSIBILITIES

• Office Administration
  • Complete duties such as handling correspondence, liaising with suppliers, and preparing reports.
  • Oversees inventory and purchasing of general office supplies and office equipment/leases.
  • Answering and screening incoming front desk calls with personalized greetings for business.
  • Receives and distributes office mail. Receives and signs for packages as well.
  • Assist with event and meeting planning, including venue and vendor coordination, support logistics for meetings and coordinate travel.
  • Handle all company correspondence, documents, and meetings as confidential.
  • Receives incoming communication or memos, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Human Resources
  • Trusted liaison between employees and management
  • Maintain impeccable recordkeeping, file maintenance, and compliance binders.
  • Support the rollout of HR-related initiatives and communications (i.e., open enrollment, incentives, compensation strategy, policy/procedure changes).
  • Schedules and organizes appointments for Human Resources; takes minutes during departmental meetings.
  • Proofreads and types documents, SOPs, and correspondence produced by the department.
  • Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
• Compliance
  • Pre-screening candidates for job opportunities through accurate background checks and adverse actions if/when necessary
  • Conducts thorough employment references for qualified candidates.
  • Maintains compliance with federal, state, and local employment laws and regulations, and recommends best practices; reviews policies and practices to maintain compliance.
  • Tracks 30 days, 60 days, 90 days, semi-annual, and annual performance evaluations.
  • Knowledge, facilitation, and adherence to Worker Protection Standard (WPS) training.
  • Maintain accurate Human Resource Information System (HRIS)
  • Maintain an accurate Applicant Tracking System (ATS).
  • Performs other related duties as assigned.

REQUIRED SKILLS/ABILITIES:

• Personable, decisive, and assertive as needed.
• Fluency in Spanish preferred.
  • TPC utilizes interpretation and translation services if/when needed.
• Excellent organizational skills and attention to detail.
• Ability to operate general office equipment.
• Excellent written and verbal communication skills.
• Conflict resolution, de-escalation, and mediation skills.
• Ability to type 50 words a minute.
• Proficient in Microsoft Office Suite or similar software.
• Ability to maintain confidential information.

EDUCATION AND EXPERIENCE:

• High School Diploma
  • Preferred Associate's Degree in Human Resources, Business Administration, or related area required.
• Human Resources or equivalent field experience is required.
  • 1-2 years of experience in HR disciplines

PHYSICAL REQUIREMENTS:

Must be able to bend, twist, turn, climb, pull, lift, and carry up to 25 pounds frequently throughout the workday.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The Plant Company is an Equal Opportunity Employer. The policy of The Plant Company is to extend employment opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, or any other categories protected by applicable federal, state, or local laws.