Human Resources-Asst Director

Salary : $73,611.20 Annually
Location : Panama City, FL
Job Type: Full- Time
Job Number: 20231226
Department: Personnel & Risk
Opening Date: 12/26/2023
Salary: Salary/Hourly Wages May be Adjusted Based Upon Experience Within Step Plan Parameters.
MAJOR FUNCTIONS
This position performs professional, leadership and administrative duties within the Human Resources team. Functionally performs in leadership of the daily activities and support of special projects and long-term goals for the team as it relates to compliance, retention, safety, employee relations, benefits, training, risk management and all other aspects of Human Resources. Possessing and exemplifying a strong level of ethical and legal expectations within the team is critical in this role. Performs duties in support and under the leadership and general guidance of the Human Resources and Risk Management Director.
ESSENTIAL DUTIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

• Mentors and encourages development of City team members toward their career goals within the City.
• Oversees the benefits functions including proper maintenance of the online enrollment portal and connecting electronic packages and systems.
• Assists with strategic planning as it relates to anticipated changes in the Human Resources area on behalf of the City.
• Assists with larger research, investigations, recruiting and special projects.
• Participates in development and presentation of training programs to individuals and large groups.
• Oversees the orientation process and implements ongoing improvements to the program through the team members assigned this day to day function.
• Attends meetings, conferences, presentations and hearings representing the City in a professional and knowledgeable manner.
• Actively engaged in the safety and reduction of accidents and severity as it relates to Worker's Compensation and litigation.
• Provides strong mentorship and guidance to other Human Resources team members.
• Assists in development of performance improvement plans.
• Reviews and assists with maintenance of the City pay plan including step program compliance.
• Oversees tracking and maintenance of the employee evaluation system during the employee probationary period.
• Assists in the development and subsequent implementation of the benefits programs and plans.
• Reviews and trains others regarding the Civil Service Process.
• Assists with the open enrollment process and trains regarding training in this area.
• Oversees records management program and record retention program for the Human Resources Team including the proper destruction of documents as needed.
• Assists with review and analysis of FLSA designations and ongoing changes of regulations as they relate to the City team.
• Oversees day to day operations of the Human Resources team.
• Assists in interpretation of policies and processes including evaluating proper level of discipline and corrective action.
• Schedules and conducts meetings with vendors regarding potential City business, as well as service-related issues for existing business and services,
• Serves as liaison between vendors, contractors, purchasing representatives of the City to ensure up-to-date knowledge with regard to products, quality and variety of materials, supplies, equipment and price trends.
• Performing other duties as assigned.

KNOWLEDGE, SKILS AND ABILITIES

• Ability to communicate professionally, effectively, cooperatively and in a team focused manner both orally and in writing.
• Skills in preparing, presenting and training via presentations.
• Strong skills with Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to independently learn third party software.
• Knowledge of Federal, State and local laws/ordinances pertaining to contracts, contract administration and programs.
• Knowledge of the functions, organization and administration of governmental organizations.
• Ability to accurately prepare statistical and narrative reports.
• Ability to establish guidelines, practices and procedures to ensure contract, agreement, lease or compliance.
• Working knowledge of budget/financial applications including New World is preferred.
• Ability to establish guidelines, practices and procedures to ensure proper Human Resources compliance.
• Ability to research new methods and procedures for possible application to City operations.
• Ability to simultaneously manage multiple projects/tasks in a professional, efficient, cohesive and successful manner.

• Ability to multi-task and maintain strong level of organization with evolving and changing priorities.

• Ability to work independently and as a team on complex projects/tasks.
• Ability to compose effective and professional correspondence and deal with non-routine and complex work issues with minimal direction or input.
• Ability to maintain a high degree of accuracy and thoroughness with reasonable speed.
• Ability to establish and maintain professional, effective, cooperative and team focused working relationships with team members, leaders, consultants, other departments, external business partners and the general public.
• Knowledge of generally accepted Human Resources best practices.
• Strong knowledge of terminology and ongoing trends in Human Resources.
• Exceptional knowledge and skills as it relates to HIPPA compliance
• Ability to oversee the public records process for the Human Resources team.

MINIMUM QUALIFICATIONS

• Bachelor's degree with a major in human resources, business or related field is preferred.
• Five (5) year's experience in human resources and leadership as it relates to human resources field.
• Valid driver's license.
• Florida notary or ability to obtain within 30 days.
• Membership in SHRM or desire to join within 30 days.
• Certification as CP or SCP by SHRM preferred.

A comparable amount of training or experience may be substituted for the minimum qualifications.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Physical Activities:
Walking, reading, writing, hearing, sufficient vision and other powers of observation, computer acuity, talking, standing, manual dexterity, typing, fine manipulation, repetitive motions, clarity of speech, and duties listed below in the following summary.
Summary:

• Occasionally - Lift/Carry 10-25 Lbs., Push/Pull 10-25 Lbs, Climb, Bend/Stoop
• Frequently - Walk, Stand, Reach Outward, Drive
• Constantly - Sit, Handling/Fine Motor Skills, Keyboard/Type, Acceptable Eyesight (with or without correction), Acceptable Hearing (with or without a hearing aid)

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is primarily performed indoors. Requires exposure to extreme noise at times, odors, and/or dust.
These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position.
Panama City Offers a complete benefits package to all full time employees. Below is a list of the benefits offered by the City.
For more detailed information about the benefits please reach out to the Human Resources Department.
WORK/ LIFE INTEGRATION

• 12 Days of Paid Time Off
• 12 Days of Paid Sick leave- 6 may be used for family
• 12 Days of Paid Holidays
• Birthday Leave
• Bereavement Leave
• Military Leave
• Social Event Outings
• Employee Assistance Program

HEALTH & WELLNESS

• Medical Benefits-Team Member (ZERO cost option available)
• Family Member Benefits available (City supplemented premium)
• Dental Benefits (Premium paid in FULL for Team Members)
• Orthodontic coverage for children (under 19)
• Vision Benefits
• Blood Drives (ADDITIONAL Paid Time Off for participation)
• Wellness Incentive Program
• Health Savings Account/ Medical FSA

FINANCIAL WELLNESS

• General Employee Retirement Pension Fund (10% of annual compensation)
• Access to Professional Financial Advisory Services
• City Paid Life Insurance and AD&D ($50,000)
• Additional Life and AD&D coverage available for employees, spouse, and Children
• Short-term Disability (Paid in FULL by City)
• Long-term Disability (Paid in FULL by City)
• Accidental Insurance
• Critical Illness Insurance
• Education Assistance Program/ Tuition Reimbursement
• Job Stability & Security