Human Resources And Development Associate

General Function:

The Human Resources and Development Associate works across departments to keep SBRM working effectively to serve its clients and fulfill its mission. They are a key member of the administrative team, working with all areas of nonprofit functions but focusing on: Human Resources, development, grant writing, volunteer management, and coordination of the Board of Directors.

Position Requirements:

• Ability to learn new things quickly with a desire to grow in their knowledge and expertise. In this role, someone willing, capable, and eager to learn is of similar value to someone with previous experience
• Strong sense of responsibility and can work independently
• Strong writing and verbal communication skills, office tasks and organization skills, computer and office technology skills, and the ability to quickly learn new office systems
  
• The ability to facilitate an effective and efficient flow of work in a variety of disciplines, demonstrating excellent time management skills, task management and prioritization, and clear record keeping
• Bachelor’s degree or equivalent experience

• Be personable and adaptable in the work environment, capable of interacting with a variety of constituents in variable situations, and capable of clearly communicating their needs
• Maintain a professional demeanor, especially when interacting with members of the community, and respect confidentiality in a mature, professional manner
• Understand their role in serving SBRM’s larger mission and vision
• Work evenings and weekends as needed (anticipated to be 4 nights and 1 Saturday per year)

Principal Activities:

Human Resource Management

• Manage payroll, salary administration, and deductions
• Manage employee benefits, including healthcare and retirement accounts
• Prepare job descriptions, new hire documentation and orientation, and process terminations
• Assist staff and supervisors with corrective action, performance reviews, and other job evaluations
• Maintain personnel files, ensure all certifications are current, and perform file audits
• Ensure all required human resource functions are in compliance with state and federal employment laws and regulations
• Maintain and evaluate all personnel and organization insurance policies including Worker’s Compensation, General Liability Insurance Policies, and health insurance

Foundation Grant Writing

• Collaborate with the President in writing and submitting grants and funding requests
• Manage the annual foundation grant calendar and ensure grants and reports are submitted on time
• Communicate effectively with foundation personnel about funding requests
• Seek out new grant opportunities through research, networking, and other means

Development Administration

• Maintain donor database and be an expert in SBRM’s donor and gift processing
• Oversee entry of campaign, pledge, and prospect data into database and prepare necessary reports
• Provide backup gift processing during busy seasons

• Ensure proper procedures are in place to protect donor confidentiality

• Communicate with constituents regarding gifts

• Ensure proper entry and receipting of all In-Kind donations

• Assist Finance Director with relevant gift and finance situations as they arise
• Provide occasional event and mailing support

Board Liason

• Coordinate and staff Board and committee meetings
• Maintain calendars of work, communicating and coordinating activity as necessary
• Produce meeting packets and minutes
• Ensure motions, minutes, and handouts are recorded and stored properly
• Staff Program & Personnel Committee and Development Committee meetings

Intern and Volunteer Management

• Train and oversee interns correspondence and inquiries about volunteer opportunities and connect them to pertinent program staff
• Work with SBRM staff to identify volunteer needs and recruitment/training of volunteers
• Keep accurate volunteer records
• Serve as the knowledgeable staff member regarding volunteer opportunities, concerns, and planning

General Administrative Support

• Provide for support for other administration projects as the need arises

Effect on the End Result:

This position assures that Santa Barbara Rescue Mission's administrative functions operate within the mission, vision, and policies of SBRM and provides necessary leadership and organization to all administrative areas.

Benefits

• $22.00-$24.00

• Company sponsored retirement plan with a 4% match

• 15 vacation days, 13 holidays, and paid sick time

• Employer sponsored health benefits (100% of employee premium and 50% of dependent premiums)

• Hybrid/Remote Work