Human Resources And Compliance Manager

The Opportunity/Overview

At The Capitol Group, smooth processes and systems are the key to our success. We’re looking for a new team member who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. This new team member will provide strong, reliable support for operations by creating procedures and communicating them companywide, and by maintaining employee safety. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.

Full job description

Human Resources Responsibilities:

- Writes directives advising department managers of Company policy regarding equal employment opportunities, compensation, and employee benefits.

- Ensuring that all company employees are provided with the correct level of risk and security related information on a continuous basis.

- Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.

- Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.

- Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.

- Responsible for administrative onboarding tasks: new hire communications, HRIS setup and scheduling and facilitating orientation sessions.

- Responsible for administrative offboarding tasks: employment closeout in HRIS system and other administrative systems, scheduling exit interviews and closeout and coordination of benefits with employees.

- Oversee day-to-day administration of medical, dental, vision, 401K, HSA/FSA and other savings accounts, life insurance, voluntary benefits, etc.

- Ensure compliance with applicable federal and state laws pertaining to employment and benefit plans (e.g. ADA, ACA, COBRA, ERISA, FMLA, HIPAA, FCRA, and PFL) and completion of applicable reporting requirements.

- Conduct quarterly audits of all benefits plans in HRIS for data integrity; partner with the HR team to manage employee data integrity and provide insights for decision making.

- Support internal and external audits for Payroll and HR.

- Assist with developing standard operating procedures related to HR Administration to enhance internal operations and workflow that follow federal, state, and local laws.

- Handle general HR inquiries and administrative requests including letters of employment, wage, and employment verification forms, etc.

- Participate in the planning and execution of employee events and wellness program initiatives to improve employee engagement and promote healthy lifestyles.

- Conduct compensation reviews of new and existing positions throughout the organization for internal and external market comparison and equity analysis.

- Other ad-hoc assignments as required.

Cybersecurity Responsibilities:

• Work with Cyber Security Consultants and Developers to:
• Conduct Compliance Testing and Manage Quarterly/Annual Cybersecurity Reports
• Manage internal and external facing cyber security policies
• Manage, deploy, and maintain security infrastructure
• Implement security systems, such as firewalls, data protection, controls, and encryption
• Conducting vulnerability tests and identifying and addressing any weaknesses
• Monitoring information systems and responding to any cyber-security incidents
• Automating security controls, data and processes
• Maintaining policy around third-party risk with vendors and suppliers
• Identifying and managing data privacy risks and Compliance requirements
• Maintaining up-to-date knowledge on cyber-security technologies and standards
• Train employees to understand and follow security measures

Job Requirements:

- Bachelor’s degree: concentration in Human Resources or Industrial/Organizational Psychology preferred.

- 2-5 years’ experience in Human Resources in a corporate environment in a mid-size or larger company

- Information Technology and/or Professional Services company experience a plus

- Experience in HRIS Systems and other HR related software; knowledge of Rippling a plus.

- Strong working knowledge of Office 365 /MS Office (Word, Excel, PowerPoint, Notes, Teams, Outlook).

Core Competencies:

- Organizational Planning: Plans, organizes, schedules and budgets in an efficient, productive manner. Focuses on key priorities. Effectively juggles multiple projects. Anticipates reasonable contingencies. Pays appropriate attention to detail. Manages personal time well.

- Customer Focus: Regularly monitors customer satisfaction. Meets internal customer needs in a way that provides satisfaction and excellent results for the customer. Establishes “partner” relationships with customers. Regarded as visible and accessible by customers.

- Analysis Skills: Identifies significant problems and opportunities. Analyzes problems and people in depth. Relates and compares data from different sources. Determines root causes and subtle relationships among data from various sources. Exhibits a probing mind. Achieves penetrating insights.

Communication: Communicates well one-on-one, in small groups and public speaking. Keeps people informed. Writes clear, precise, well-organized documents using appropriate vocabulary, grammar, and word usage.

Salary range: $55,000-70,000 “Please note that the quoted pay range for this job is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) experience, including industry or product specific experience, education, knowledge, skills, and abilities, as well as internal equity, alignment with market data, and/or other applicable laws".

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Remote