Human Resources Analyst

Human Resources Analyst

Applications must be submitted online at:https://cityofsantafenmemployees.munisselfservice.com/employmentopportunities/default.aspx

THIS JOB POST EXPIRES: 02/16/2024

FLSA Status: Exempt
Union Status: Non-Union
Salary Range: 14 ($23.752-$35.628)

Safety Sensitive:No

General Definition of Work

Performs difficult technical work analyzing and administering a variety of human resource programs, interpreting personnel policies, assisting with recruitment activities, and related work as apparent or assigned.

Supervision Received

Work is performed under the general direction of the assigned Human Resources Administrator Senior.

Supervision Exercised

None.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. A position may not include all of the duties listed and the listed examples are not an exhaustive list of the duties that may be found in a position of this class.

Essential Functions

• Interprets personnel rules, regulations, and policies for managers and employees; consults with supervisors and employees on human resource policy issues.
• Administers and interprets collective bargaining agreements.
• Reviews and makes recommendations on various personnel matters and proposed disciplinary actions for accuracy and consistency; consults with supervisors, managers, or department heads on various issues.
• Administers Family Medical Leave (FMLA) and Americans with Disabilities (ADA).
• Conducts research and stays updated on HR matters including Federal regulations, State statutes, City policies, and other governing guidelines; advises City Manager, upper management, and employees regarding HR practices and procedures.
• Conducts investigations regarding various incidents and allegations; analyzes data; prepares and submits letters and interpretive explanations; compiles and prepares related reports.
• Plans, schedules, coordinates, and conducts recruitment for vacancies and large-scale hiring activities.
• Researches, develops, schedules, coordinates, and conducts training sessions on various HR subjects and policies.
• May develop and deliver in-service training regarding HR related policies, practices and procedures related to PA processing.
• Confirms employment eligibility via E-Verify. Serves as point of contact for background checks and driver’s license verification through City’s third-party administrator, as necessary.
• Coordinates responses to unemployment compensation claims with third-party administrator.
• Reviews, revises, and prepares job descriptions; ensures job classifications are placed in the appropriate compensation level.
• Processes personnel actions to include hires, terminations, promotions, transfers, dismissals, reclassification, etc.; analyzes and verifies proper documentation is attached; reviews personnel actions for accuracy and ensures adherence to regulations and policies.
• Processes requests to advertise for vacant positions within the City; analyzes and verifies the application process; ensures advertisements are posted in a timely manner; manages eligibility lists and recruitment files, monitors hiring timelines to identify time to fill metrics.
• Researches, collects, and analyzes data; prepares reports, spreadsheets, and other means of communication; maintains and records statistical information of assigned programs, projects, tasks, and assignments.
• Acts as a business partner and provides tools and resources that positively impact business and operational initiatives and outcomes.
• May act as a subject matter expert in one or more disciplines of Human Resources and provides administrative support work as needed in assigned HR discipline.
• Prepares notices, website updates, and newsletters to promote human resource activities throughout City government.
• As approved, implements requests for new programs; designs custom curriculum or deliverables and updates existing materials such as training manuals, guides, hand-outs, and visual materials; amends and revises materials as necessary to maintain up to date information.
• Attends meetings and training courses as required.

Knowledge, Skills, and Abilities

• Knowledge of Human Resources administration practices and techniques.
• Knowledge of recruitment and selection.
• Knowledge of classification and compensation principles.
• Knowledge of personnel rules, regulations, and procedures.
• Knowledge of interpersonal communication skills and telephone etiquette; public relations; general office maintenance and practices.
• Skill in the art of diplomacy and problem solving; establishing professional working relationships with City, State, Federal and other local officials, elected officials, subordinate staff, and city residents.
• Ability to foster an environment that inspires teamwork, collaboration, and quality performance.
• Attention to Detail – Ability to be thorough when performing work and conscientious about attending to detail.
• Coaching – Provides others with clear direction, motivates, and empowers. Recruits staff of a high caliber and provides staff with development opportunities and coaching.
• Conflict Management – Manages and resolves conflicts, grievances, confrontations, or disagreements in a constructive manner to minimize negative personal impact.

• Customer Service – Ability to interact with customers in a friendly and professional manner, ability to work to resolve issues quickly and effectively, and is knowledgeable about products and services.
• Deciding and Initiating Action – Takes responsibility for actions, projects, and people; makes quick, clear decisions which may include tough choices, after considering risks.
• Decision Making – Specifies goals and obstacles to achieving those goals, generates alternatives, considers risks, and evaluates and chooses the best alternative in order to make a determination, draw conclusions, or solve a problem.
• Delivering Results – Ability to set high standards for quality, quantity, and timelines. Focuses on customer needs and satisfaction. Consistently achieves project goals.
• Interpersonal Skills – Ability to show understanding, respect, friendliness, courtesy, tact, empathy, cooperation, concern, and politeness to others and relate well to different people from varied backgrounds and different situations.
• Learning – Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self-learning and development.
• Mathematical Reasoning – Solves practical problems by choosing appropriately from a variety of mathematical and statistical techniques.
• Planning and Evaluating – Organizes work, sets priorities, determines resource requirements, determines short or long-term goals and strategies to achieve them, coordinates with other organizations or parts of an organization, monitors progress, and evaluates outcomes.
• Reading – Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.
• Resilience – Deals effectively with pressure; remains optimistic and persistent, even under adversity. Recovers quickly from setbacks.
• Skills in computer software/applications/office technology- Knowledge of modern office practices, procedures, and the use of standard office equipment and machinery.
• Teaching Others – Helps others learn through formal or informal methods; provides resources to help teach others; acts as a mentor.
• Thinking Strategically – Thinks strategically and promotes best practices and leading-edge ideas.
• Writing – Writes in a clear, concise, and organized manner for the intended audience.
• Written Communication – Composes, reviews, edits, and issues written materials for diverse audiences and communicates purpose in a succinct and organized manner that is appropriate for context, time, and place.

Education Requirement

Bachelor's degree with coursework in business administration, public administration, Human Resources, or related field.

Experience Requirement

Two (2) years of experience in Human Resources programs, regulations, and policies.

Education and Experience Equivalency

One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements.

Licensure and Certifications

Must possess a valid driver's license.

Special Requirements

• Must be willing to work flexible hours including evenings, holidays, and weekends.
• Must obtain and maintain a City of Santa Fe driving permit within three (3) months of hire.

Physical Requirements

• Requires the exertion of up to 10 pounds of force.
• Requires speaking or hearing and using hands to finger, handle or feel, requires sitting, standing, walking, stooping, kneeling, crouching, or crawling, reaching with hands and arms and lifting.
• Standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly, or quickly.
• Hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound.
• Work requires preparing and analyzing written or computer data, using of measuring devices, operating motor vehicles, and observing general surroundings and activities.

Working Environment

• Work is performed in a typical office setting with appropriate climate controls.
• Work occasionally requires exposure to environmental conditions.
• Work is generally in a moderately noisy location (e.g., business office, light traffic).
• Requires attendance at evening meetings and special project deadlines outside the normal workweek.
• Some travel to off-site locations is required.

EEO/ADA Compliance

The City of Santa Fe is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

Veterans’ Hiring Initiative

Pursuant to City of Santa Fe Resolution No. 2013-079, the City of Santa Fe Human Resources Department has implemented a Veterans’ Hiring Initiative policy in order to provide opportunities for veterans who meet or exceed the minimum qualifications for city employment to obtain City employment. The Governing Body does not guarantee that a veteran shall be hired for the position being applied for, only that the veteran will be given an interview; and, it does not intend to supersede or modify any collective bargaining agreement that is currently in place with the City of Santa Fe.

Job applicants who are veterans with an honorable discharge from the military or are members of the National Guard or Reserve who have successfully completed basic training, must use the Veterans’ Certification Form to identify themselves and then must attach a copy of their DD214 or DD215 and/or their proof of current Active, Guard or Reserve enlistment in order to certify their status for the position in which applying for.

Applications must be submitted online at:https://cityofsantafenmemployees.munisselfservice.com/employmentopportunities/default.aspx

Resumes will not be accepted in lieu of the city application form, unless the position status is at-will. When required of the position, high school diploma/GED, college degree(s), certification(s), or license(s) must be attached at the time of submission of the application. Each applicant is considered only for the current vacancy indicated on the application submitted. It is the responsibility of the applicant to monitor any future openings and to submit a separate application for each position. Incomplete applications will not be considered. Applications become public record upon receipt and may be made available for public inspection upon request. Pre-placement physical exams, and drug and alcohol screenings are required for some positions.

This job announcement is not intended to be inclusive of all functions, responsibilities and qualifications associated with the position, however, representative of the essential job functions and typical criteria considered necessary to successfully perform the position. This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.

Acknowledgement

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. I have read and understand the above job description. I verify that I meet the requirements and am able to perform the duties and responsibilities in this job description.

__________________________________ ________________________________

Print Employee Name Date

_________________________________________

Employee Signature

Job Type: Full-time

Pay: $23.75 - $35.62 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid jury duty
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person