Human Resources Administrative Coordinator

The Judicial Council of California is accepting applications for an Administrative Coordinator to join the Human Resources office.

Under general supervision, the Administrative Coordinator provides varied, complex, and highly confidential secretarial and administrative assistance to the Human Resources (HR) Director, as well as limited administrative assistance to the leadership staff of the HR office. The position provides administrative support for all HR units and ensures timely processing of personnel exemption requests.

The salary range for this classification is $5,045 - $7,062 per month. The hiring salary will be at or around the start of the range depending on experience.

The Judicial Council

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public.

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco.

The successful candidate will be expected to work in the San Francisco office; hybrid work options for employees who live in areas surrounding this location may be considered.

• Provides complex and confidential secretarial and administrative support to the Director and limited support to leadership staff in HR.
• Coordinates and prioritizes schedules, meetings, and other business obligations in the Director’s Unit.
• Acts as Personnel Action Request (PAR) Liaison for HR.
• Monitors the PARs email box.
• Provides general administrative support to HR.
• Types, formats, and proofreads a variety of documents, such as memoranda, correspondence, tables, charts, and graphs including highly confidential information.
• Attends staff and committee meetings, and trainings as needed.
• Lead and coordinate office wide activities and appreciation events.
• Coordinates and ensures the resolution of all facilities and security-related requests and projects within the HR office.

Education and Experience
Three (3) years of administrative support experience including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.).

OR

Associate’s degree, preferably in area(s) of assignment, and one (1) year of administrative support experience including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.). Additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

One year as an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist in a California Superior Court or California state-level government entity.

Other Information
Please note: if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on April 5, 2024, however, this position will remain open until filled. This position requires the submission of our official application, a resume and a response to the supplemental questions.

To complete the online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

To better assess the qualifications of each applicant, we will review your responses to the following question. (You may consider submitting a separate document due to character limitations.)

1. Please describe the extent of your experience with drafting correspondence, letters, memos, etc.

2. Please describe your administrative support experience and what computer applications you relied upon for support (Word, Outlook, Excel, etc.).

Salary Range: $5,045.00 - $7,062.00 per month
(Starting Salary at or around the start of the range)

The Judicial Council of California Is an Equal Opportunity Employer.