Human Resource And Benefits Specialist

Non-Certified - Position - Secretary/Clerical - Administration
Job Number 0000746960
Start Date
Open Date 04/11/2023
Closing Date
Job Title:Human Resource & Benefits SpecialistExemption Status/Test: Nonexempt
Reports to: Director of Human ResourcesDate Revised: 4/10/23
Dept./School:Human Resources
Primary Purpose:
Provide support for daily Human Resource operations. Handle routine HR inquiries and provide responsive and knowledgeable assistance to employees. Coordinate the employee benefits program for the district. Maintain records and provide assistance to employees to ensure effective use of benefits.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of administration of employee benefits programs and applicable laws
Ability to interpret and disseminate insurance and Benefits information to individuals and groups
Strong organizational, communication, and interpersonal skills
Ability to effectively present information in one-on-one and to small and large groups of employees
Proficiency in keyboarding and file maintenance
Ability to use software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles
Experience:
3 years of clerical experience preferred
Experience in benefits administration, insurance administration, or related field preferred
Major Responsibilities and Duties:
HR Support

1. Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors. Explain HR policies and practices to employees as appropriate.
2. Maintain HR information database to ensure that employee information is accurate, current, and reliable.
3. Maintain position control system in an accurate and timely manner. Reconcile job descriptions with position control to ensure that there is a job description for every job. Follow up with supervisors to make certain that job descriptions are reviewed and updated on a regular basis.
4. Receive and process applications, including verifying completeness of files and notifying those not selected for employment.
5. Process new hire paperwork including criminal history information, references, and other application materials.

Benefits Administration

1. Administer employee benefit programs such as group health insurance, dental, life, and medical reimbursement.
2. Handle employee benefit inquiries and complaints to ensure quick, equitable, and courteous resolution. Act as liaison between employees and insurance carrier's claims office and resolve administrative problems with insurance carrier representatives.
3. Provide timely notice to employees under the requirements of the Consolidated Omnibus Budget Reconciliation Act (COBRA), Health Insurance Portability and Accountability Act (HIPAA), and Affordable Care Act (ACA) including issuing certificates of coverage for all medical plans for all terminated employees and dependents.
4. Assist in conducting benefits orientation meetings and enrollment of new employees in benefit plans.
5. Assist with annual open enrollment process, including making group presentations and preparing, distributing, and receiving materials and forms. Process all employee benefit enrollment and change forms within required time limits to meet payroll deadlines.

Records, Reports, and Correspondence

1. Prepare and verify monthly premium statements for all group insurance policies. Balance and submit billing statements to accounting for payment.
2. Maintain all benefits-related records including statistical data relative to premiums and cost. Assist with required data entry and preparation of reports.
3. Assist with preparation of benefits handbook, including word processing, coordinating printing, and distribution.
4. Maintain and distribute insurance forms and supplies to campuses and other district buildings.
5. Compile, maintain, and file all reports, records, and other documents as required.
6. Maintain confidentiality of information.

Other

1. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
2. Greet visitors and assist employees and applicants to complete applications and required paperwork.
3. Assist with the preparation and distribution of employment contracts.
4. Maintain confidentiality.
5. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:
None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals; imaging equipment
Posture: Frequent walking, standing, bending/stooping, and reaching. Occasional pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light to moderate lifting and carrying (less than 44 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Duty Days 226
Job Description View Attachment
Full Time or Part Time? Full Time
Salary Rate Range $37,968-$75,936
Additional Job Information
Starting with the 23-24 school year, Venus ISD is moving to a 4 day instructional week making this position 202 days.