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Form of workFLSA Status: Non-Exempt
SUMMARY OF DUTIES
The HRIS Assistant performs confidential administrative tasks associated with the human resource management of the agency; answers employment related inquiries from staff, completes employment verifications, onboarding new hires, and updating employment files according to state and federal regulations.
RESPONSIBILITIES
- Maintains HR files in accordance with all mandating guidelines.
- Completes employment verifications accurately and in a timely manner.
- Provides excellent customer service to employees inquiring about HR related questions via the HR hotline and web help desk.
- Manages the Referral & Sign On Bonus process and payouts on a bi-weekly basis each payroll period.
- Collects, examines, and files personnel information to ensure that all agency personnel files are current and updated, as required by law.
- Onboarding of new hires to the agency (data entry in HRMS & audit of new hire file)
- Runs various audit reports on a determined frequency from the HRMS to ensure employee data and file documentation is compliant.
- Assists with special projects as needed associated with Human Resource management of the agency.
- Enters, updates, and verifies data in HRMS as directed.
- Monitors driving credentials and manages the defensive driving reimbursement policy.
- Completes phone screens for Talent Acquisition team as needed.
- Promote agency's Racial Equity and Inclusion concepts.
- Complete agency mandated trainings on time.
- Performs all other duties as assigned.
QUALIFICATIONS
- Minimum of 2 years of HR related experience
- Ability to maintain confidentiality
- Some knowledge working with HRMS databases (preferably Datis/e3)
- Strong ability to utilize common office technology/software including the use of the Microsoft Office Suite
- Excellent communication skills with all levels of staff
- Efficient time management
- High attention to detail
- Understanding of the agency's programs and services
