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This position is a part of the centralized HR Services team and is responsible for all HR Administrative tasks for Skanska USA. The primary focus for this role is to enter and maintain accurate and compliant data for employee records across diverse business units, multi-state locations, and employment statuses (craft, salaried, union, temporary, etc.). As HR Services Specialist, you will be responsible for working closely with the HR teams, payroll, project representatives and IT where applicable for HR data administration, compliance and support. To be successful in this position you must demonstrate strong organizational skills, attention to details, customer focus, and independently manage your workload.
Job Description
What You Will Do:
Enter and maintain accuracy and integrity of employee records in Oracle HCM Cloud and JDE systems. Use Oracle HR Help Desk case management system to manage requests. Use iCIMS onboarding portal to obtain new hire documents. Process all new hire data entry, including E-verify and enrollments in JDE. Process all employee changes, such as transfers, leave of absence, promotions, salary changes, terminations, and additional supplemental payments. Prepare HR documents such as assignment letters, salary changes and termination documents. Obtain approvals for compensation changes via DocuSign and electronically file all applicable HR documentation. Ensure all HR processes are completed within the time and quality guidelines with adherence to internal policies and federal/state regulations. Provide guidance on I-9 compliance, HR data and system navigation, internal policies, and basic employment laws. Maintain daily communication with local HR, HR Services team members, payroll, project field representatives, key stakeholders, and third-party vendors. Troubleshoot and assist with identifying HR system and integration issues. Participate in mandatory training to ensure ongoing knowledge development. Assist with HR projects as needed.
We're Looking For:
Bachelors degree in Human Resources or related field 1+ years of HR related experience Experience with HR systems and HR administration Up to 5% Travel Experienced with Microsoft suite of products (outlook, excel, word) Able to work independently in a virtual setting Must be able to maintain confidentiality of records Strong interpersonal skills and customer focused mindset Excellent organizational skills, with an ability to prioritize tasks Ensure attention to detail Ability to effectively communicate verbally and in written form Basic understanding of labor laws Location: Proximity to US Skanska Office with ability to work remote Standard Hours: Required to work core hours to support coast to coast business needs Employment Status: Full Time Regular
Benefits of Working at Skanska:
- Competitive Salary range (based on experience)
- Excellent Insurance Package - 401k w/match and Excellent Employee Stock Purchase Plan
- An amazing culture focused on Diversity and Inclusion
- Family centric time off and leave policies - including non-birthing parent PTO
Apply Today for Immediate Consideration!
Skanska is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, sexual orientation, gender identity, national origin or citizenship status, disability, status as a protected veteran, or any other protected characteristics under federal, state, or local law.
Skanska Equal Employment Opportunity
Skanska uses knowledge & foresight to shape the way people live, work, and connect. More than 135 years in the making, we're one of the world's largest development and construction companies. We operate in select markets throughout the Nordics, Europe and the United States. Skanska in the U.S. is headquartered in New York City with 30 offices around the country. In 2021, construction in the U.S. generated $6.4 billion in revenue, and as a developer in the U.S., Skanska has invested a total of $3 billion in commercial and multi-family projects. Together with our customers and the collective expertise of our 7,300+ teammates in the U.S. and 30,000+ globally, we create innovative and sustainable solutions that support healthy living beyond our lifetime.
Search Firm and Employment Agency Disclaimer
Search Firm and Employment Agency Disclaimer Skanska USA Human Resources ("Skanska HR") provides HR services to the Skanska business units within the U.S.A. including Skanska USA Civil Inc., Skanska USA Building Inc., Skanska USA Commercial Development Inc. and Skanska Infrastructure Development Inc. (collectively "Skanska USA"). As such, Skanska HR is the sole authorized representative of Skanska USA to execute any agreements with search firms, employment agencies or any employment vendor ("Vendor"). As a condition precedent to any entitlement for payment, a Vendor shall have both (1) Skanska USA Placement Agreement, and (2) an Engagement Job Order executed by an authorized Skanska HR representative. Absent the properly executed documents, Skanska HR shall have no obligation to make payment to the Vendor. Verbal or written communications from any employee of Skanska USA business units shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be considered property of Skanska HR.
Primary LocationUS-OR-PortlandSkanska Business UnitSkanska USA Inc.Employee StatusFull TimeEmployment Type: FULL_TIME
