Hr Records Analyst

Special Instructions to Applicants : All interested applicants must attach a cover letter and a resume in the Supporting Documents section of the application in a PDF format . Please note that the applicant tracking system does not convert attachments in Word format successfully.

Position Summary

The Human Resourced team of Rice University is seeking a HR Records Analyst to analyze Human Resources transactions for correctness and enter new or changed information into the HR Information System. This position will work closely with department administrators/Human Capital Management Initiators (HCMIs), Payroll, Benefits, and other campus partners to resolve issues and advise on routine Human Resources record/data questions.

In addition, the HR Records Analyst will maintain/organize personnel transactions to ensure current and accurate employee fields, assist in regular data audit projects, and provide metrics on employment data.

The ideal candidate for this role possesses exceptional time management, organizational, and attention-to-detail abilities, coupled with a proactive and service-oriented mindset. Team collaboration is crucial for success in this position. This opportunity is ideal for individuals seeking to enhance their skills across various HR functions and pursue a rewarding career in human resources.

This position may include a flexible work schedule (minimum of 3 days in the office per week).

Hourly Salary Range: $18.89 to $22.69 , with hiring salary commensurate with experience and qualifications

Requirements

• Associate's degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted
• 3 or more years of related information system experience
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
• Skills
  • Exceptional attention-to-detail and organizational skills with the ability to establish priorities, organize work, and meet deadlines
  • High level of critical thinking to identify alternative solutions
  • Hands-on record maintenance or related administrative experience managing highly detailed records or data
  • Excellent communication skills both oral and written
  • Strong customer service focused interpersonal skills
  • Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgement, tact and discretion
  • Computer skills including Microsoft Office suite and the ability to quickly and effectively learn systems used in HR (Oracle, Guardian, HireRight, etc.)
  • Possess strong critical thinking skills to analyze information, solve problems, and make well-informed decisions

Essential Functions

• Analyzes and processes routine to complex personnel actions to ensure accuracy and identifies critical changes that should be made based on these actions
• Reviews and identifies impacts on employment status, benefits, and pay and communicates to business owners or campus partners of critical HR personnel actions needed
• Enters data for new or existing HR records in the HR information systems and/or other related business programs
• Provides administrative support in Human Resources by assisting to maintain certain reports on metrics reflecting employment data for campus partners
• Participates in internal audits to ensure HR data is accurate and maintains data integrity of Human Capital Management (HCM) records in the HR Information System
• Assists with creating, updating and maintaining internal business process documentation as well as resources and training materials for campus partners
• Participates in systems,data and records management activities, including assisting with quarterly system testing, data cleanup, and the testing and implementation of process changes
• Serves as a point of contact for administrators, department heads, line managers, HCM initiators, and division approvers, advising on HR processes, policies and procedures, and first-tier level HRIS issues
• Performs other duties as assigned

Preferences

• 1 or more years of related human resources information system experience
• Experience in higher education
• Experience with Oracle HCM Cloud
• Experience with end-user troubleshooting, issue remediation, technology assistance requests
• Experience in human resources, data/records management, or other closely related field

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Faculty and staff are expected (but not required) to have completed a full vaccination series for COVID-19 (currently defined as full course COVID-19 Vaccine (typically two shots of a WHO-approved COVID-19 Vaccine or one J&J) and a COVID-19 booster. Rice does not require documentation for COVID 19 vaccination at this time for faculty and staff. More information can be found here: https://coronavirus.rice.edu/policies