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Form of work
SalarySCOPE OF SERVICES:
Under the supervision of the Managing Director of Talent, Learning and People, the Human Resources Associate will assist with administrative support for the smooth operation of the human resources department.
RESPONSIBILITIES AND DUTIES:
1. Responsible for monitoring and tracking FMLA, Short Term Disability, and Paid Family Leave
2. Responsible for monitoring the compliance of annual physicals, performance evaluations, Code of Conduct/Conflict of Interest, BCLS certification, and other necessary certifications.
- Assist with typing of letters, memos, and general correspondence and generating ad hoc reports for 1199, etc.
- Assist with regular updates of Policy and Procedure Manuals.
- Coordinate all onboarding activities; Create and maintain BMS new employee orientation packets for new hire orientation session. Complete, verify and maintain I-9, process pre-employment verifications, background checks, and Personal Action Form (PAF).
6. Responsible for the maintenance of employee files by filing/uploading all incoming.
7. Coordinate employee ID development and production; ensure supplies for ID system available.
8. Respond to questions for all accruals.
9. Prepare check request in a timely manner for all HR vendors by reviewing and reconciling expenses. Responsible for petty-cash vouchers for HR team.
10. Responsible for the tuition reimbursement process, including preparing the check request and keeping track of all transactions.
11. Responsible for posting monthly birthday notices and sending tokens of appreciation to employees.
12. Will assist Recruiter with events such as job fairs and visit to college campuses.
13. Responding to questions and concerns from the staff.
14. Conducts employment verifications for employees.
15. Assist HR Generalist with Employee Recognition programs/planning.
16. Coordinate activities of internship summer youth education programs (SYEP), and volunteer programs.
17. Sort and distribute incoming departmental mail, checks, and process incoming faxes.
18. Assist with the distribution of payroll.
19. All other duties as assigned by Director.
EDUCATION AND EXPERIENCE:
- Bachelor’s degree in Human Resources, Business, or related business field preferred; Associates degree required.
- Two (2) or more years’ experience in healthcare or non-profit community health center preferred.
REQUIRED SKILLS/ABILITIES:
- Excellent collaboration, interpersonal and communication skills.
- Customer focused ability with an emphasis on the employee experience.
- Adaptable to new situations in a rapidly changing, dynamic environment.
- Detail oriented.
- Proficient in Microsoft Office applications.
- Data entry skills including excellent data quality, demonstrating accuracy and attention to detail in work.
- Ability to work well in a team environment, seeking the ideas of others and valuing differing perspectives.
- Capability to solve problems in a timely manner and take initiative to make processes and programs better.
- Ability/Flexible to handle multiple requests in a timely manner.
- General analytical and problem-solving skills knowing how to identify when issues need to be escalated.
- Demonstrated ability to handle confidential information and maintain objectivity under pressure.
