Hr And Executive Assistant

Position Summary

The HR and Executive Assistant provides on-site, high level administrative support to the Human Resources and the Leadership teams. This individual will have daily interaction and must maintain confidentiality at all times. This position is 75% HR support and 25% administrative support for Leadership.

This position works Monday through Friday from 8am till 1pm. On the fourth Tuesday of each month, the hours would be 6:30 am-11:30 am.

Qualifications

· Associate degree in Heath Care Administration, Business, or a related field or an equivalent in work experience is required.

· 2+ years of experience providing administrative support is required.

· Advanced competency with Microsoft Office products (including Excel) is required.

· Experience working with virtual meeting technology (such as Zoom, WebEx, Microsoft Team meetings, and/or Go-to Meetings) is required.

Key Accountabilities

1. Works effectively with and provides administrative support to HR, the CEO, and members of the Leadership team.

2. Provides support for provider enrollment with carriers and State programs. Aids with internal credentialing by tracking expirables and presenting approval letters to board.

3. Maintains personnel and medical files.

4. Provides calendar and meeting management and support for the Leadership team members. Schedules in-person and virtual meetings and supports the Leadership team in preparation and distribution of meeting materials. May make travel arrangements for leaders.

5. May attend meetings for the CEO or other leaders for the purpose of collecting information or taking notes.

6. Prepares packets for Board meetings. Attends Board meetings and takes/maintains Board meeting minutes. Obtains signatures from Board Chairperson in a timely manner.

7. Handles ordering of office supplies and printed products; processes mail for all departments and is responsible for certified and express mail and equipment.

8. Assists with team member appreciation gifts and organized events.

9. Gathers and prepares HR newsletter and announcements via email or Compliatric.

10. Updates and maintains the Org Chart and Employee Directory.

Job Type: Part-time

Pay: $20.04 - $25.05 per hour

Expected hours: 25 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program

Schedule:

• Monday to Friday
• No nights
• No weekends

Application Question(s):

• I am able to work at 8am Monday through Friday. Board meetings are once a month and start at 6:30am. Are you able to meet these scheduling requirements?

Experience:

• Executive administrative support: 2 years (Preferred)

Work Location: In person