Address
Form of workMajor purpose:
The DC Administrative Assistant, Human Resources is responsible for administrative support to the building directly reporting to the Regional, Human Resource Manager. The individual will carry out administrative support responsibilities by providing accurate information to leadership at all levels. Must be able to support the needs of the building while demonstrating exemplary customer service to all internal team members as well as external vendors. Must have expert level computer skills, the ability to create and report necessary financial information, and organize building/team events to build engagement among team members.
Major responsibilities and duties:
Provides accurate and timely reports, identifies discrepancies, trouble shoots and makes necessary corrections as needed (GEAR, call out line, staffing, corrective action, badge scan, etc.).
Assists the HR Generalist and Regional, HR Manager with the administration of staffing (posting positions, scheduling interviews, running background checks and system hiring).
Creates, maintains and revises general and confidential departmental files and records.
Demonstrates a high level of confidentiality with team member information.
Communicates all problems and issues through various communication means, including email, telephone, documentation, and open dialogue as required for each function.
Locates and gathers information from the appropriate source to assist in resolving business issues. Pursues information that may not be readily available.
Monitors and maintains office supplies and places orders where needed.
Performs other related duties as needed and/or assigned.
Requirements:
Associate's degree in business, administration, human resources, logistics or a related field of study preferred or equivalent experience with 1-3 years in administration supporting a team of 5-20 individuals.
Knowledge of similar policies/procedures to answer questions and oversee day-to-day activities.
Expert level MS Office experience (Word, Excel, Powerpoint, Access). Experience with applicant tracking systems a plus.
Articulate communication to a diverse audience in a clear and concise manner both verbally and written.
Demonstrates a high level of attention to detail and the ability to proof read documents for correct grammar, spelling and punctuation.
Ability to manage multiple assignments, prioritize and meet deadlines.
Professionally represents the organization at all times.
Demonstrates empathy and compassion when faced with team member issues.
Ability to work in a team environment.
Demonstrated ability to directly influence the work environment by creating a dynamic workplace that effects positive team member relationships as well as effective relationships within and across functional boundaries and with suppliers while driving business results.
*** is an Equal Opportunity Workplace and an Affirmative Action Employer. All qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
