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Form of workJob Description
Auberge Beach Residences is Fort Lauderdale’s most extraordinary beachfront property. Come home to our elegantly modern take on relaxed beachfront living, where you’ll unwind by one of our multiple swimming pools or at our private beach club. Experience beachfront living like no other. It’s the comfort of a family summer house married with the sophisticated style and effortless quality of modern Fort Lauderdale. A perfect enclave to relax & re-energize with loved ones.
Job DescriptionJoin our team as a HOA Accounting Manager and become one of the authors of our story. The HOA Accounting Manager is a full time position that reports to the General Manager at The Auberge Beach Residences and will play a key role in the success of the Community by ensuring the accuracy and timely delivery of the financial reports for three homeowners associations. This position will work directly with the third party firm that assists in the day to day Accounting functions, including payables, receivables and the monthly financial reporting, and will serve as the primary liaison between the General Manager, the Board of Directors, Finance Committees, and the third party Accounting team for all accounting related matters.
In this role, the Manager will engage with Homeowners, Board Members, Committees of the Associations, Operations, External Auditors, Vendors, Auberge Resorts Home Office and other individuals as required.
Financial Reporting and General Ledger
Review accounts payable for correct expense coding, allocation methodologies, approve invoices and payment processing.
Coordinate with Department Heads and 3rd party Accounting Team to ensure monthly financials are delivered in the agreed upon timeline for monthly financial reporting.
Perform a detailed review of the financial statements and identify potential errors and areas for improvement, including but not limited to: budget variances, unresolved reconciliation transactions, cash shortages and cash investment opportunities.
Collaborate with Operations and 3rd party entities to identify, investigate and resolve discrepancies.
Reconcile bank statements and credit card settlements monthly on any revenue generating transactions.
Post monthly miscellaneous charges to owner ledgers for items such as parking, EV Charging, etc.
Review delinquencies and lead the effort to have all assessments paid online.
Handle all accounts payable questions, accounts receivable questions from owners, and special assessment collections.
Partner with KWPMC on estoppel detail requests on unit transfers.
Collaborate with Independent Auditors to complete year end audits and tax filing.
Analyze year-end adjusting entries and work with 3rd party entities to post to the general ledger.
Reconcile special projects and capital reporting.
Complete monthly variance analysis and reports as needed by the General Manager and Boards.
Planning and Budgeting
Assist General Manager with scheduling and coordinating the monthly finance meetings.
Prepare and present the financial summary reports, variance analysis and cash position at the Finance Committee and Board meetings.
Works closely with management and BOD to prepare budgets and forecasts.
Provide assistance, support and technical knowledge to the General Manager and BOD on accounting related matters.
Establish and document month end closing procedures.
Assist in the tracking of 558 expenses.
Other reports and duties as assigned.
Active engagement to drive Auberge ENRICH standards throughout the organization.
Support operations as needed on peak periods such as holiday with purchasing, etc.
Handle all procurement card monthly reconciliations, processing, and coding of expenses.
- Bachelor’s Degree in Accounting or Business related field.
Minimum of 3 years’ general ledger and financial reporting experience.
Must have prior experience in the HOA (Homeowners Association) accounting field in Florida.
Prior experience with complex, tiered financials is preferred.
Basic understanding of HOA declarations and Florida statutes.
Exceptional communication skills, both written and verbal with a polished, professional and approachable demeanor.
Self motivated, proactive and a team player.
Time management and critical prioritization skills.
Must be detail-oriented, possess excellent follow through and the ability to maintain confidentiality of sensitive information.
Conduct business at all times with the highest standards of personal and professional conduct.
Experience with complex operating and financial agreements; demonstrated success in evaluating risks and developing proactive strategies and plans to mitigate business issues.
Strong qualitative and quantitative analytical skills; ability to take large volumes of complex information and present in a clear and concise manner to senior management and owners.
Strong leader of people – influential, demonstrates flexibility in approach, and motivates others to achieve desired results.
Results oriented; delivers results under difficult conditions and demonstrates balanced judgment under pressure.
Ability to integrate and balance priorities, work activities, and resources for the benefit of multiple key stakeholders.
Proficiency in software knowledge of Excel, Google Sheets, Google Suite of products.
Additional Information
At Auberge, we are passionate about our mission to be the best-loved operator of one-of-a-kind luxury properties and experiences. We are storytellers and story-makers, delivering simple pleasures and creating unforgettable memories. Born in Napa and inspired by the most relaxing places in the world, we prize simplicity, comfort, and beauty. Whatever role we play in Auberge, and wherever we work, we all live by the view that our core purpose is to enrich people’s lives. If you feel that our approach is aligned with your own passions and beliefs, then please share with us why you want to become part of our collection.
Auberge Resorts LLC is an Equal Opportunity Employer, M/F/D/V. Auberge Resorts LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Auberge Resorts LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
