Head Of Operations

Background

Aristides Capital LLC, founded in 2008, is an SEC-registered investment adviser with an office in Louisville, KY. We manage two equity-focused multistrategy long-short hedge funds with approximately $250 million in assets under management and a history of risk-adjusted returns among the best in our industry. We have eight full-time employees and are seeking an employee for full-time work on administrative investment operations and client relations.

Location

We are looking for a full-time Head of Operations to start working immediately in person in Louisville with the option for a hybrid in-office / work-from-home schedule (with at least 3 part-days a week in office).

Responsibilities

Back-office operations responsibilities:

• Maintain all paperwork and records required by regulatory agencies (e.g. SEC, NFA)
• Perform daily trade reconciliation and trade support/communication with multiple prime brokers and executing brokers
• Coordinate cash & asset transfers between custodians and maintain associated account records
• Initiate wire transfers and bill payments
• Enter and manipulate data in Excel & web portal for reporting and performance tracking
• Correspond with fund administrator and auditor for trade & transaction documentation and month-end accounting close process
• Manage paperwork associated with opening new DVP or other accounts
• Update periodic regulatory and compliance filing documents
• Vote shareholder proxies
• Facilitate correspondence for annual financial audit
• Enter and track stock borrow requests and monitor borrow cost positioning across various brokerage portals and accounts
• Assist in the development, monitoring, and documentation of internal compliance and operations procedures (e.g. creating an internal wiki)
• Assist with periodic ownership and regulatory filings
• Oversee insurance coverage
• Coordinate with administrator and third-party administrator to maintain pension plans

Client relations responsibilities:

• Be a kind, friendly, responsive primary point of contact for inbound investor queries
• Facilitate new investor account opening and other various investor requests relating to capital account transactions
• Distribute monthly letter and fact sheet to investors
• Provide confirmation of receipts of wires/investments, and obtain confirmation of withdrawals
• Update & improve investor marketing materials
• Attend prospective investor meetings to be available for data requests

Qualifications

• Undergraduate degree with a history of high academic achievement
• Experience in back-office/middle-office operations in the finance industry, ideally at a Registered Investment Adviser
• Understanding of basic concepts of equities
• Highly detail-oriented and organized
• Enthusiastic about helping/supporting others
• Advanced proficiency in Microsoft Excel
• High level of motivation and willingness to work in a time-sensitive environment (work hours are not excessive, but due to the nature of the business, there will be times when typically small, quick-turnaround tasks are needed on an occasional evening or weekend)

Enhanced Qualifications

• Prior experience onboarding accounts to
• Prior experience with alternative asset managers
• Understanding of complex corporate actions and derivative securities
• Familiarity with basic SQL database querying and data entry
• Experience in a customer service or client-facing role

Opportunities for Potential Growth

• Improve internal monitoring and reporting systems
• Facilitate business expansion (i.e. we are considering offering services as a full-service RIA to certain institutions, such as charitable foundations)
• Improve in-house capacity for capital introduction

Compensation

• Base salary of $100k to $150k based on qualifications, enhanced qualifications, education, and experience
• Benefits including paid vacation, paid health insurance, 401(k) with company contributions
• Signing/relocation bonus
• Discretionary annual bonus

We are an equal opportunity employer and value workplace diversity.

Job Type: Full-time

Pay: $100,000.00 - $150,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Relocation assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Louisville, KY 40202: Relocate before starting work (Required)

Work Location: In person