Guidance Admissions Specialist

The essential functions or duties listed below are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position.The purpose of this position is to perform a variety of complex administrative duties in the Guidance and Admissions department. Under the direction of the Director of Admissions & Counseling, oversees the admissions, recruiting and enrollment process. This includes fostering and maintaining positive relationships with middle school counselors and staff, as well as prospective students and parents.
Responsible for scheduling and coordinating all admissions-related events, including the Middle School Counselor Breakfast, counselor visits to middle schools, freshman placement testing and incoming student orientation. Works in conjunction with other school personnel in planning and executing Fall Open House for prospective students and families. Acts as the primary coordinator of office processes and operations with regards to Admissions, maintaining sensitivity to confidential data and the ability to prioritize and manage multiple responsibilities. Supports and assumes responsibility for the Admissions Departments clerical needs pertaining to all aspects of the application and enrollment process.
This includes preparing admissions and enrollment materials and updating relevant forms, processing applications, overseeing the application scoring process and preparing communications and correspondence regarding admissions decisions. This may also include working in conjunction with the Districts Data Specialist in developing electronic data management systems for all aspects of admissions & enrollment. Assists staff, students and parents with inquiries regarding the Admissions Policy and application process. Prepares and submits Community Reports to the Superintendent-Director as required.
Prepares other reports in Aspen/X2, Excel and other spreadsheets for the efficient management of student application data and collaboration with middle school personnel. Submits updates of all relevant information on the Admissions page of the school website and collaborates with the Marketing Coordinator around disseminating admissions information via social media. Coordinates phone, verbal and written communication that pertains to the office/supervisor. Maintains a filing system that effectively organizes admissions data and materials.
Maintains general levels of support for other secretaries/clerical personnel in assigned area when there are short-term absences or persons are away from their desks, as well as during periods of high demand and /or other emergent requests for cooperative support.Provides support to other Guidance Department personnel as needed. Provide assistance to students, school personnel, community members and visitors to the Guidance Department. Any other duties as required.