Greek Leadership Assistant

Posting Details
Student Title Classification Information
Quick Link
https://chapman.peopleadmin.com/postings/33793
Job Number
SE27324
Position Information
Department or Unit Name
SE - Fraternity and Sorority Life
Position Headcount
2
Position Title
Greek Leadership Assistant
Academic Year
Summer 2024
Term or Semester
All Academic Year
Is this Role for an Undergrad or Grad Student?
Undergrad
Anticipated Pay Range
$16.00 - $16.00
Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?
Orange
Approved Supervisor
Jaclyn Dreschler
Supervisor Email
dreschle@chapman.edu
Scheduling
Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)
Desired Start Date
08/12/2024
Projected End Date
05/24/2025
Average number of hours per week
Up to 19 Hrs
Position Summary Information
Job Description Summary
In support of the Student Affairs Learning Outcomes, Fraternity and Sorority Life encourages students' active participation in campus life, leadership roles, philanthropy, academic achievement, and service. Along with professional staff and in collaboration with the entire Fraternity and Sorority Life team, Greek Leadership Assistants are responsible for assisting Greek organizations; strengthening the Greek community through administrative support, programming, promotion and education; and enhancing the quality and sustainability of the Greek community at Chapman University. All Greek Leadership Assistants are members of the Department of Student Engagement and the Division of Student Affairs.
Responsibilities

• Attend weekly Greek Life staff meetings
• Attend annual staff training events
• Act as a liaison between Department of Student Engagement and Greek organizations
• Respond to all Greek Life communication in a timely and professional manner
• Communicate regularly with chapter leadership and members (make announcements in Chapter meetings when necessary)
• Manage the Greek Calendar and the Greek Life email account
• Assist in other duties as assigned
• Data and systems
  • Compile chapter end of semester report data and report trends
  • Support data compilation for compliance with California State Law AB 524
  • Promote the use of and oversee online portals, ensuring that organizations have an updated profile
  • Assist with FERPA Release Form tracking and roster management each semester
  • Assist with reporting on Dyad assessment data
  • Assist with management and organization of the FSL shared drives
• Event support
  • Advise and support Greek organizations in planning events (brainstorm ideas, discuss purpose and best practice, etc.)
  • Check 25Live and approve or deny chapter scheduling requests
  • Act as experts in all steps of event planning (waivers, facilities, contracts, SEAC, etc.)
  • Assist Greek organizations in upholding all University and chapter policies
• Programming
  • Assist in Department of Student Engagement and Greek Life events (Staff development meetings, tabling and/or presenting at Preview Day, Discover Chapman Day, Involvement Fair, etc.)
  • Work alongside professional staff and Graduate Assistants to develop, plan, and implement trainings and meetings for organization leadership (including executive members and advisors as needed)
  • Support and/or facilitate education and programs for the fraternity and sorority leadership and community (New Member Educator Training, Presidents Retreat, Greek Leadership Summit)
  • Plan and implement New Member Education, Hazing Prevention Week, Academic Achievement programming, Skit Night, and other community wide programming opportunities
  • Assess events and programs (track attendance, plan make-up, send evaluations, etc.)
• PR GLA
  • Manage and develop content for the Fraternity and Sorority Life Office social media accounts.
  • Work alongside professional staff and graduate assistants to develop, plan, and complete social media campaigns
  • Create content for FSL programs (fliers, slides, digital marketing, t-shirts)

Required Qualifications

• Experience as member of a Greek organization
• Demonstrated effective written and oral communication skills
• Ability to experience initiative and work independently and with a group
• Strong interpersonal and customer service skills
• Ability to use standard office equipment including computer, copier, telephones
• Minimum of a 2.5 GPA

Desired Qualifications

• Campus leadership experience
• Prior experience planning, coordinating, and executing logistics of a program or event
• Knowledge of or experience with campus policies and procedures
• Effectiveness in establishing rapport with Greek organization members and executive leaders
• Ability to work with frequent interruptions
• Ability to access basement storage facility

Special Instructions to Applicants
GLAs will be paid $16.00/hour. GLAs will work approximately 8-10 hours per week. GLAs will begin work on August 12, 2024.
Budget Information
Is Federal work-study required?
With or Without FWS
Contact Email for Who Entered This Posting
Timecard Approver
Jaclyn Dreschler
Timecard Approver Phone
(714) 628-7227
Timecard Approver Email
dreschle@chapman.edu
Timecard Approver ID
1972096
Timecard Approver PSN
0551
Fund - Dept - Program - Project
100-6750-67501
Is the position Grant Funded?
No
If position is Grant Funded, List the Funding Source
If Grant Funded Position is paid from multiple accounts, give details here.
Posting Detail Information (HR Only)
Account Code
503000 Non-FWS or 503015 FWS
PSN with FWS
00004868
PSN without FWS
00004869
Grad Student PSN
N/A
PSN Status
Verified
PSN Handled By
MD 3/26/24
Job Code
SD1A - Stud Asst I General - WC 8810
Job Title for PeopleSoft
Student Assistant
Worker's Compensation Code
8810
Open Date
03/26/2024
Close Date
04/26/2024
Applicant Confirmation Message
Thank you for your interest in on-campus student employment opportunities at Chapman University! We appreciate the time you have taken to participate in our recruitment process. Your application was received and will be reviewed by the hiring manager over the next several weeks. Candidates who are most appropriately suited for the position will be contacted. This posting will be removed from the website once the position has been filled by Student Services.
Applicant Negative Message
Thank you for your interest in this position. Based on your responses to the questions on the employment application, you do not meet the minimum qualifications for this position. Please do not let this discourage you from applying for other positions that interest you.
Open Until Filled
No