Grants Coordinator

Salary: See Position Description
Location : Tanner, AL
Job Type: Full-Time
Job Number: 04280
College/Division: CCC-602020-Grants Administration
Opening Date: 04/01/2024
Closing Date: 4/15/2024 4:00 PM Central
Campus Location: Calhoun Community College
Position Summary
The Grants Coordinator is responsible for researching, writing, coordinating, and compliance management of potential grant opportunities and cultivating relationships with both public and private entities that award grants. The Grants Coordinator interfaces with all program managers to understand their program strengths and needs.
Salary: Appropriate placement on ACCS Salary Schedule E1, Grade 1: $55,038 - $72,188
Work Hours: Monday through Thursday, 7:45 a.m. - 5:15 p.m.; Friday 7:45 a.m. - 11:45 a.m.
Applicants must meet the minimum qualifications and must submit a complete application packet to be considered. Acomplete application consists of the following:

• Online application
• Current résumé
• Copy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)

Application materials must provide documentation that the applicant meets all minimum qualifications.
Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.
Essential Duties and Responsibilities

1. Research external funding sources, both public and private, that provide financial assistance for the delivery of educational, student support and community services consistent with the vision, mission, values, and goals of the College.
2. Develop, edit and review drafts of grant proposals, including project narratives, budget, and other supporting documentation, in a timely manner to meet application deadlines.
3. Regularly review funded grant project status with faculty and staff to ensure compliance with grant requirements, track grant submissions and their disposition, and submit required grant funded project reports and grant close-out packages.
4. As needed, serve as a liaison to granting agencies on behalf of the College, promoting faculty and the effort to secure new funding opportunities and maintain current relationships.
5. Collaborate with faculty and other administrators on grant initiatives supporting academic programs, including communicating funding opportunities to faculty and staff, and solicit resource commitments from external partners to align with project outcomes and funder match requirements.
6. Act as the primary college information resource for all grants.
7. Assist with compliance and management of all grant-related activity including the application process, monitoring operational budgets, final grant closing reports, audits, etc.
8. Develop grant training material and provide staff development training in grant writing for college personnel in collaboration with the Dean for Planning, Research and Grants.
9. Interpret funding regulations and assist in communicating fiscal and legal responsibilities to college personnel involved in grant administration.
10. Plan and prepare for meetings including taking, authoring/proofing and distribution of minutes. Follow up on meeting action items as directed.
11. Operate computer, prepare outgoing correspondence and maintain up-to-date file system related to work assignments.
12. Work directly with faculty, staff, and students as required for planning, grant development, program service, and problem solving.
13. Effectively use the College's computerized management systems. Follow organizational and departmental processes, coding, reporting, systems and works to build consensus on how to improve those systems.
14. Assist with preparation of project, program, and department budgets.
15. Prepare statistical information, analyze and arrange a variety of data-based reports for direct program use as well as presentation.
16. Provide services including document development, document control, file maintenance (both digital and hard files) detailed, well-organized, graphic-rich presentation materials that launch projects, provide updates, and ensure appropriate closure.
17. Work to ensure the accuracy and integrity of large mailings.
18. Support the college's and the department's needs for content development for reports, brochures, websites, signs, posters, articles, etc. by organizing the workflow, making support requests, and scheduling work time as well as participating in the product development.
19. Monitor grant budgets to ensure timely expenditures.
20. Maintain a central file of all appropriate funding agency regulations, program guidelines, and interpretive materials.
21. Participate in college and departmental meetings as directed.
22. Perform all duties with professionalism.
23. Perform related work as assigned.

Qualifications

1. A minimum of a Bachelor's degree from an accredited institution and a minimum of three (3) years related work experience is required.
2. Documented experience conducting research and analysis of potential funding sources and a proven ability to facilitate grant development with faculty, staff and administrators is required.

Preference will be given to candidates who can demonstrate through their experiences and accomplishments:

1. Effective written and oral communication.
2. Must have history of successful decision making relating to project development, budget development, and external collaboration with both internal and external organizations.
3. Ability to utilize Excel or other database software (such as Access) to enter, format, sort and analyze information and prepare reports.
4. Ability to utilize Word or other word processing tools to prepare and communicate information.
5. Knowledge of generally accepted office practices and procedures.
6. Knowledge of general budgeting and accounting processes and procedures and tracking.
7. Knowledge of FERPA.
8. Ability to multi-task and prioritize issues.
9. Ability to maintain confidential information.
10. Ability to work and communicate with a variety of people from diverse backgrounds.
11. Ability to operate in a professional manner at all times.
12. Ability to proof and correct materials according to rules of grammar and business etiquette.
13. Ability to operate in high pressure situations and respond to issues in a calm manner.
14. Conscientious- care about how work is done and wanting to do a good job.
15. Initiative- respond to downtime by taking responsibility to do other work.
16. A focus on details.
17. Willingness and desire to learn new things and apply that learning.
18. A positive attitude regardless of circumstances at hand.
19. Confidence in decision making and communication skills.

Application Procedures/Additional Information
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Calhoun Community College from the institution(s) granting the credits.
BACKGROUND CHECK STATEMENT:
In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and to submit a non-refundable $26.40 payment for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.
Calhoun Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Calhoun Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Calhoun Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.
Calhoun Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Calhoun Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC's website (www.sacscoc.org). Specific questions regarding Calhoun's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college.
APPLICATIONS MAY BE FILED ONLINE AT:
http://www.calhoun.edu
P.O. Box 2216
Decatur, AL 35609
256-306-2590
256-306-2591
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
8 hours per month
(may accumulate an unlimited number)
Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)
Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
(converts to sick leave at the end of August each year if not used)
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)
Contracted Work Days
260
Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 12.59% (effective 10/01/22)
Tier II - Pays 6.20% monthly. State matches 11.44% (effective 10/01/22)
Law Enforcement Officers:
Tier I-Pays 8.50% monthly. State matches 12.59%(effective 10/01/22)
Tier II- Pays 7.20% monthly. State matches 11.44% (effective 10/01/22)
Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit
Premium amounts:

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee + Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307

*Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.
Tobacco Usage Premium

• Member $ 50
• Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the section to learn how you and/or your spouse can receive the non-tobacco user discount.
Wellness Premium

• Member $ 50
• Spouse $ 50

The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the section to learn how you and/or your ...