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SalaryWhat You Will Be Doing
This position will apply for, track, and manage reporting for federally available funding for the Division of Forestry & Fire Protection. Grants will support hazardous fuels removal, forest inventory, forest stewardship, forest health, community forestry, and cross-boundary forest management projects. The Grants Administrator will interpret, explain, and apply grant-related laws, regulations, and policy guidance documents to ensure that DOF's grant programs comply with state and federal requirements and be the point of contact between state and federal partners.
Mission and Culture
The Division of Forestry & Fire Protection (DOF) provides vital public safety functions for wildland fire protection on over 150 million acres. The high-functioning administrative team you will join supports the “boots on the ground” that provide for the safety of people, property, and resources in Alaska and nationwide.
Under its multifaceted functions, this position encounters diverse challenges and the opportunity to contribute to the success of the DOF mission. While this position is overtime ineligible, you are eligible for paid overtime during fire season.
Our administrative section’s values can be summed up as PRIDE—Positive, Reliable, Inspiring, Dependable, and Efficient. We work hard to support DOF's missions to protect Alaskans from wildland fire and develop, conserve, and enhance Alaska's forests.
We are looking for a dependable and knowledgeable individual with a strong grant administration background, excellent organizational skills, a good work ethic, and a positive attitude.
Benefits of Joining Our Team
The benefits of joining the DOF administrative team include the opportunity to work with dedicated professionals who support each other while providing the necessary support to our Forestry Program. The administrative team is expanding, adding new staff, and is actively engaged in creating a new administrative structure that supports the division's new organization. As part of this team, you will provide input to create this expert team.
The Working Environment You Can Expect
This position is located in Anchorage, at 550 W 7th Ave. Life in Southcentral Alaska is an outdoor recreationist's dream, with hundreds of miles of skiing, running, and hiking trails, as well as plentiful fishing and hunting opportunities. Also, there are parks, museums, excellent schools, great restaurants, and theatres. The selected candidate will work with a collaborative team that is comprised of highly motivated and dedicated individuals who strive to provide excellent service and support and respect the individual. We promote a healthy life and work balance and enjoy a positive work environment.
Who We Are Looking For
- A candidate with considerable experience administering grant programs, including but not limited to completing federal applications; drafting final reports; fiscal monitoring; tracking and monitoring federal and state conditions assigned to each project; entering data of required information into federal and state databases; providing summary information on grant programs or individual projects as requested; closing out grant awards; and maintaining hard copy and electronic filing systems.
- A creative problem-solver who will help develop and maintain processes, forms, and templates associated with grant programs.
- A good communicator with excellent writing skills; the position requires the ability to read, interpret, and concisely communicate rules, regulations, and laws related to affected state and federal grant programs.
- A candidate with experience with state accounting systems.
Minimum Qualifications
Successful completion of a formal training plan as a Grants Administrator 1 with the State of Alaska.
OR
Any combination of education and/or experience that provides the applicant with competencies in
- Accounting: Knowledge of traditional accounting practices including accrual, obligations, and costs methods.
- Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
- Grants Management: Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.
- Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.
- Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.
Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization.
Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.
“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.
“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.
Additional Required Information
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements to be considered for employment at this time.
At the time of application,the applicant must attach as individual documents the following items (If unable to attach documents, please fax or email the contact listed below):
- A list of three (3) professional references, one of which should be your most recent supervisor, including name, job title, employer, and current phone number(s).
- A copy of your last three (3) performance evaluations or two (2) letters of reference if evaluations are unavailable.
- A list of three (3) professional references, one of which should be your most recent supervisor, including name, job title, employer, and current phone number(s).
- A copy of your last three (3) performance evaluations or two (2) letters of reference if evaluations are unavailable.
- This position may travel 1-3 times annually to attend workshops and/or training opportunities.
Application Notice
You can ONLY apply for this position through the Workplace Alaska website or a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska “How to Apply" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.
Cover Letter
In addition to answering the supplemental question regarding how you meet the minimum qualifications for this position, applicants are ALSO required to attach a cover letter to be considered for this position. Applicants who do not attach the required cover letter will not advance to the interview phase of this recruitment. The cover letter may be used as a writing sample. Applicants are advised to pay particular attention to spelling, punctuation, and grammar.
Your cover letter must provide the following information:
- The cover letter must describe how you possess the knowledge, skills, and abilities required for this position as they pertain to the bulleted points in the job description above. Give specific examples to demonstrate your experience.
- The cover letter must describe how you meet the minimum qualifications for the position.
- The cover letter must be in standard business format.
Education
If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not obtained a degree, please indicate the units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of the interview.
Special Instructions for Foreign Education
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.
Work Experience
If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.
Note: Attaching a resume is not an alternative to filling out the application entirely. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Bargaining Unit
If you are a current state employee, please mark the union you are a member of at the time of application. Do not complete this question if you are not a current state employee.
EEO Statement
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.
Contact Information
Workplace Alaska Application Questions & Assistance
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For assistance with your password, please visit the reset password page.
For specific information about this position, please get in touch with the hiring manager at the following:
Joely Bernas
The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)
Insurance Benefits
- Health insurance, which includes employer contributions toward medical/vision/dental
- The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
- AVTEC
- Confidential
- Correctional Officers
- Marine Engineers
- Mt. Edgecumbe Teachers
- Supervisory
- Unlicensed Vessel Personnel/Inland Boatman's Union
- Exempt employees (not covered by collective bargaining)
- The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
- General Government
- Labor, Trades and Crafts
- Public Safety Employees Association
- Masters, Mates & Pilots
- The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
- Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
- Group-based insurance premiums for
- Term life (employee, spouse or qualified same sex partner, and dependents)
- Long-term and short-term disability
- Accidental Death and Dismemberment
- Long-term care (self and eligible family members)
- Supplemental Survivor Benefits
- Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Retirement Benefits
- Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
- Matching employer contribution into a defined contribution program (new employees)
- Employer contribution into a defined benefit or defined contribution program (current employees)
- Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
- Option to enroll in the Alaska Deferred Compensation Program
- Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options
- Personal leave with an accrual rate increase based on time served
- Eleven paid holidays a year
