Grant & Contract Administration, Sr. Analyst

Department
BSD OBA - Administrator
About the Department
The Grant & Contract Administration, Sr. Analyst, will perform pre- and post-award administration for the Department of Organismal Biology and Anatomy, including managing grants, contracts, subcontracts, material transfer agreements, patents, gifts, protocols, and recharge accounts payable. This position will provide assistance to the faculty in adhering to university regulations for laboratory safety, including coordination of annual inspections and annual reports.
Job Summary
The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.
Responsibilities

• Attend Faculty budget meetings.
• Manage the execution of Subawards, Sponsored Consulting Agreements, and Subaward Amendments.
• Interpret regulations and guidelines of multiple sponsor funding programs with broad and complex guidelines for spending.
• Ensure all grant applications meet uniform guidance, sponsor, and University guidelines and requirements and local, state, and federal laws and regulations.
• Coordinate active grant management, including submission of progress reports, non-competing applications, renewal/continual amendments.
• Ensure timely submission of technical reports, just-in-time submissions, no-cost extensions, and agency required rebudgeting.
• Prepare detailed expense budgets based on awards funds from the agency.
• Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi-investigator grants. Serves as department contact for annual audits and agency site visits.
• Performs other related work as needed.

Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications
Education:

• Bachelor's Degree in related field.

Experience:

• Three years of experience with grant and contract or related administration.
• Experience with or ability and enthusiasm to learn UChicago grants and contracts, research safety, procurement, financial accounting, and business intelligence administration.

Preferred Competencies

• Knowledge of general accounting standards and auditing.
• Familiarity with federal and non-federal grants policies.
• Time management skills and the ability to handle multiple, concurrent tasks within deadlines.
• Microsoft Office.
• Excellent verbal and written communication skills.
• Co-operative team building skills and ability to effectively interact with intra- and inter-office personnel at multiple levels.

Application Documents

• Resume (required)
• Cover letter (required)
• Contact information of at least two references (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Financial Management
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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