Graduate Admissions & Records Manager

Department: Lundquist Admissions, Lundquist College of Business
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $17.43 - $26.00 per hour
FTE: 1.0

Review of Applications Begins

January 15, 2024; position open until filled

Special Instructions to Applicants

In your online application, please outline your relevant work history, including dates of employment and educational background. These details are crucial in evaluating whether applicants meet the qualifications for the position.
Please Note: We may contact applicants who meet the minimum requirements to request additional information for the next stage of review.
To receive a copy of the full position description, please send an email to lundquisthr@uoregon.edu.

Department Summary

The Lundquist College of Business is one of seven schools housing academic programs on the University of Oregon campus. The college works cooperatively with other UO Colleges and Schools to prepare students for a broad range of career paths. There are approximately 72 full-time faculty members, 70 staff positions, 1,200 undergraduate majors, 1,200 undergraduate minors, 200 master's students, and 36 doctoral students.
The Lundquist Recruitment and Admission Office (RAO) is dedicated to providing a professional yet vibrant experience for our undergraduate and graduate students. The RAO is a team dedicated to the success of our students ranging from prospective students, applicants, and admitted and enrolled students in an undergraduate or graduate-level program. The RAO serves both undergraduate and graduate prospective student populations. This includes undergraduate programs in Accounting and Business Administration (Finance, Marketing, Management and Operations & Business Analytics), and three graduate programs: Master of Business Administration (MBA), Master of Science in Finance (MSF), Master of Accounting (MAcc), and Doctorate (Ph.D.).

Position Summary

The Graduate Admissions & Records Manager serves as first point of contact for diverse populations of prospective graduate students regarding programs of study, application policies and procedures within the Lundquist Admissions Office. This position is responsible for managing all logistical aspects of the admissions process and ensuring compliance with LCB/UO admissions requirements.
This role manages and maintains internally and externally sourced databases that house potential, current, and former Lundquist graduate student data. This position also provides assistance and training for other staff/administrators on the use of the databases, has direct communication with applicants, and collaborates with the director of admissions to create and maintain communication with prospective students regarding the status of their applications. This work will include explaining rules and policies via phone, email, and in person.
Additional responsibilities include developing reports, tracking and disseminating program statistics, providing backup at peak times for the reception area, and assisting with interview and event coordination.

Minimum Requirements

Three years of office experience which included two years at full performance level and experience generating documents; and
Lead work responsibility or coordination of office procedures.

Professional Competencies

Office technology and software skills.
Ability to perform duties in a way that advances and supports the mission of the department and university.
Ability to maintain a safe and safety-conscious workplace.
Model the highest ethical standards.
Ability to provide superior customer service, maintaining composure during stressful situations.
Excellent organizational skills.
Strong communication skills including written, oral, and presentation.
Ability to multi-task during constant interruptions.

Preferred Qualifications

Bachelor's degree in marketing, business or human resources.
Higher education work experience, with experience in Admissions, is highly preferred.
Proficiency with Radius, Salesforce or other contact management software.

FLSA Exempt: No

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All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.