Grace Kids Coordinator

Projected Start Date: December 11, 2023
Fulltime - Monday-Thursday 8:30 am - 5:00 p.m.
Wednesday nights 5:30 pm - 8:15 p.m.
Sunday 7:45 a.m.- 12:15 pm.
Key Responsibilities:
Weekly coordination of Preschool and Elementary materials for routine services & special events (collecting all items needed, ensuring inventory before the event, sorting and putting away items after the event, stocking, maintain receipts, assisting set-up/breakdown)
Establish and maintain an organization process for all GraceKids storage areas: Chapel, Media closet, Stable, Neighborhood, classroom cabinets/carts, snack closet (would include intermittent physical lifting of ~50 pounds of supplies).
Delivery coordination/retrieval (Sams, Wal-Mart, collecting packages, handling returns)
Preparing special gifts (i.e., Baby Basket, First-Time Guests, Thank you tokens) and meaningful correspondence first-time guests, childrens birthdays, volunteer thank yous)
Help identify Shelby edits (grade rosters, accuracy of family profiles, child groupings)
Provide creative input to crafts, games & fun activities for kids
Manage safety measures of child-care environments: safety check of supplies, equipment, restocking supplies, report repair needs to leadership, follows up, follow infection control measures.
Promptly Report Incidents (i.e., child/volunteer/employee injury) through appropriate procedures
Participate in the direct care and supervision of children in accordance with policies
Be precisely informed of policies, protocols, and practices defined by Grace Baptist Church that outline the expectations of volunteers serving within the childrens ministry (i.e., Child Protection Policy, Covenant, Reporting Guidelines)
Collaborate with relevant teams to assist in the organization of events (i.e., training sessions, special events, routine events), and to support preparation of attendees and volunteers at the event.
Others supportive efforts as needed for the GraceKids ministry
Coordination of Child-Care Services:

• Coordinate coverage for child-care events, including scheduling & staffing of child-carers and event registries
• Greet and check attendance of child-carers, assist their needs during any event
• Coordinate all childcare needs for events by GBC ministries, including but not limited to:

Kids Night Out
Ladies Night Out
Women of the Word
Marriage Conference
Feeding the 5000
Christmas at Grace Rehearsals
Special Choir Rehearsals and Events
- Required to be on site during all childcare events unless requested off ahead of time
- Submit facility communication via FMX for Childcare events
- Manage safety measures of child-care environments: safety check of supplies, equipment,
restocking supplies, report repair needs through FMX, follows up, infection control measures.
- Promptly Report Incidents (i.e., child/volunteer/employee injury) through appropriate procedures
- Track and report worked hours & service hours of childcare workers
Qualifications:

• Excellent organization, communication, and interpersonal skills
• Ability to work collaboratively with staff, volunteers, and families
• Ability to pass a criminal background check and obtain required certifications (i.e., CPR)
• Must be highly flexible in working with others, exhibiting mindfulness of shared spaces
• Receptive to change-of-plans as is the nature when working with children, must be flexible in adapting activities/materials if needed
• Must be trustworthy and responsible in maintaining security measures for locked supplies

Time Commitment: This is a full-time position. Flexibility in scheduling is required, as some evening and weekend hours may be necessary to accommodate events in which volunteers are serving.
Updated: November 28, 2023