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Form of work
SalaryThe Assistant is responsible for the preparation of select foundation, government, and special project proposals, managing scheduling for meetings for Chief Diversity Officer & Assistant General Manager, managing recurring meetings with lobbyist, work with key contacts in each of the offices working on review of government grants and special funding through elected offices and government agencies. Working with proposal elements and ensuring proper crediting on all Met materials. This individual assists in preparation of grant reports and supplemental materials; oversees database records and drafts various types of correspondence; maintains expense tracking documents; and provides support to other members of the Institutional Relations team as needed. The Assistant will also provide administrative support to the Chief Diversity Officer.
Primary Responsibilities
- Support Chief Diversity Officer & Assistant General Manager with work on DEI and Government Engagement and Lobbying work with drafting select proposals, presentations, grant applications, reports, acknowledgements, and other correspondence for funders.
- Coordinate the collection and preparation of supplemental materials and required attachments for institutional funders, specifically for government compliance related to program and capital funding.
- Conduct prospect research for general operating support and program-specific funding, focusing on government entities.
- Complete all government, and special project income booking with Finance Department, and manage contribution tracking and acknowledgements.
- Update the Met’s official Credit Book, and be responsible for first review of all internal marketing pieces circulated for approval, including Season Book, Playbill, Met Titles, Production Cast Sheets, Opera News Broadcast pages, Live in HD and Broadcast Guide,Press Releases, etc.
- Manage fulfillment of government, and special project funder benefits, including the annual distribution of benefit packs, Met Broadcast Weekend print/display materials and special requests.
- Manage Department’s ‘Standard Operating Procedures’ documents.
- Utilize Tessitura to create complex invitation lists for special programs for government funders.
- Assist with coordinating cultivation activities and events, including invitation mailings, confirming guests, vouchering/delivering tickets, making dinner reservations, etc.
- Manage expense tracking and updating database records.
- Support Manager DEI and assist in overseeing interns working with DEI.
Skills & Qualifications
- 2 years of related experience
- Undergraduate degree
- Strong oral, written and computer skills; knowledge of Excel preferred.
- Tessitura knowledge helpful
- Knowledge of opera helpful
- Strong interest in a career in fundraising, government engagement or arts administration
Physical Demands
- Superior organizational/time management skills
- Ability to work quickly and adapt readily to changes in priorities.
- Ability to work onsite at least 4 days a week.
The Metropolitan Opera believes that diversity is critical to our success and growth as a leading performing arts institution and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. Our goal is to be a diverse workforce that is representative, at all job levels, of the communities we serve.
The Metropolitan Opera is an equal opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and existing employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, citizenship status, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, or any protected category prohibited by local, state or federal laws.
