Government Center Facility Maintenance Supervisor

The Government Center Facility Maintenance Supervisor is responsible for the preventative maintenance, repair, and custodial needs of the grounds, buildings and building equipment on the Government Center Campus. Facilities include the Government Center, Preforming Arts Center, Parking Structure and related grounds, equipment, and infrastructure.

Essential Duties and Responsibilities: Duties include, but are not limited to:

1. Performs routine daily inspection and preventative maintenance on all facilities and equipment on the campus and reports needed repairs and/or replacement to the Municipal Projects and Facilities Manager.
2. Assists with the oversight and direction of the nightly cleaning contractor and specifically preforms supplemental custodial duties during the workday. Additionally, schedules monthly, quarterly and annual enhanced cleaning and related after-hours deep cleaning.
3. Works collaboratively with service vendors to maintain daily performance, perform preventative maintenance, and needed repairs on all heating and air conditioning units, as well as the water heating system in the building.
4. Maintains the Government Center grounds by mowing the grass, weed eating, planting flowers, trees, and bushes, and trimming trees and bushes, cleaning of debris, power-washing sidewalks and paths, removing graffiti and other related tasks as needed.
5. Performs maintenance on Government Center pocket park and plaza to include: the opening, closing, and winterizing activities for fountains and related amenities, and preforming all other equipment-related repairs and maintenance.
6. Performs preventative maintenance, light repairs, and light construction/remodeling duties in all building facilities to include: restrooms, conference rooms, offices, kitchen, etc.
7. Removes snow and applies salt on the grounds of the Government Center, as assigned.
8. Performs administrative duties to include: maintaining records relating to repairs, replacements, and maintenance-related activities.
9. Assists with the ordering and purchasing of janitorial and related supplies for the Government Center campus.
10. Responds to complaints regarding damaged property on the grounds or in the facility and reports findings.
11. Coordinates with any building or equipment-related contractors doing work in the facility.
12. Attends meetings, as assigned.
13. Maintains constant communication with the Municipal Facilities and Projects Manager.

Supervisory Responsibilities: This position does not have direct supervisory responsibilities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty according to the requirements of the organization. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

Town-related Competencies: To perform this job successfully, all employees working in the Town should demonstrate the following competencies:

• Teamwork and Collaboration - Gets along with and maintains positive relationships with coworkers. Is willing to help with all types of work, no matter how big or small the task. Asks for and listens to coworkers' feedback; incorporates feedback into revised processes. Positively reinforces team members for their contributions and accomplishments. Admits mistakes when they occur, learns from them, and enables others to do the same.
• Service to Citizens - Always represents the Town of Plainfield well; maintains personal accountability and ownership for customer service. Lets customers know that he/she is willing to work with them to meet their needs. Follows up to ensure that requests and concerns are resolved. Understands customer problems and needs; quickly and effectively solves customer problems. Does more than what is normally required to resolve customer concerns.
• Professionalism - Demonstrates professionalism in appearance and actions. Maintains timely, personable, and effective communications with citizens and the general public, and local or intergovernmental contacts and neighboring community leaders. Demonstrates flexibility and a positive attitude when change occurs. Does not participate in conversations or actions that are disrespectful to others. Uses Town resources and assets wisely, efficiently, and according to Town policy.
• Dependability - Attends work as scheduled; follows the attendance policy and informs his/her manager of absences in advance. Accepts assignments willingly and can be counted on to complete tasks on time. Completes tasks accurately and thoroughly, eliminating the need for close review. Timely follow-through on tasks and projects issued by the Department Head, Town Manager, or Town Council. Does what he/she commits to doing.
• Interpersonal Communications - Communicates clearly, accurately, and respectfully with coworkers and customers. Keeps the Town Council well-informed of any incidents or issues; especially regarding offsite incidents. Keeps sensitive and confidential matters private. Listens to others and seeks to understand others' perspectives. Willingly accepts feedback and incorporates it into work activities and interactions.
• Job Knowledge and Work Habits - Takes pride in work and coworkers; performs work with a positive attitude that enables others to perform well. Is willing to ask questions when the job or task is not fully understood. Willingly participates in training to maintain or enhance current knowledge of principles, procedures, methods, and/or technology. Maintains an optimistic outlook when faced with difficulty or change and makes an effort to overcome obstacles. Retains the expected job knowledge; helps others by sharing knowledge.

Job-related Competencies - To perform this job successfully, employees in this job should demonstrate the following competencies:

• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Cost Consciousness- Works within approved budget; Develops and implements cost saving measures; Conserves organizational resources.
• Safety and Security- Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; changes approach or method to best fit the situation; Able to deal with frequent change, delays or unexpected events.

Education and/or Experience: High school diploma or general education degree (GED); or two years related experience and/or training; or equivalent combination of education and experience. Previous experience working in a maintenance job performing semi-skilled to skilled maintenance work is required.

Other Skills and Abilities: The following skills and abilities are either required or desired.

• Computer software skills required include: Microsoft Outlook, Word, Excel, PowerPoint, and Rec Trac.
• The ability to make sound and rational decisions including exercising independent judgment, within specified parameters is required.
• The ability to follow instructions regarding the use operating equipment is required.
• A working knowledge of the maintenance and repair duties of facilities is required.
• A working knowledge of landscaping and annual and perennial flowers and trees that are on the grounds is required.
• The ability to use and learn several types of technology to include: irrigation systems, and scheduling software for facilities maintenance is required.
• A working knowledge of HVAC systems, water heaters, and general electrical and plumbing functions within the facility and facility-related equipment is required.
• The ability to be able to get in and out of the air handlers and to use hands to work on the controller and the variable air volume (VAV) boxes is required.
• The ability to operate motorized vehicles and equipment to include: pick-up truck, utility truck, saws, pumps, tractors, riding and walking lawn mowers, weed eaters, common hand and power tools, shovels, wrenches, detection devices, ditch witch, snow removal equipment, salting equipment, and mobile radio is required.
• A working knowledge of vendor contracts and agreements is required.
• The ability to enforce rules and follow all established protocols and guidelines is required.
• The ability to establish and maintain effective working relationships with employees, other departments and the public is required.
• The ability to remain current with all required licenses, certifications and in-service requirements is required.
• First Aid, AED, and CPR certifications are desired.
• The ability to operate a computer, printer, copy machine, scanner, fax machine, and other office equipment is required.
• The ability to speak, read and write in English is required. Spanish is desired.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smell. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch, or crawl. The employee is frequently required to lift and/or move up to 100 pounds with the use of an assistive device.

Specific vision abilities required by this job include close vision (clear vision at 20 inches or less), distance vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), depth perception (three-dimensional vision, ability to judge distances and spatial relationships), and the ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).

Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

While performing the duties of this job, the employee regularly is exposed to wet or humid conditions (non-weather); fumes or airborne particles; toxic or caustic chemicals; and outdoor weather conditions. The employee frequently is exposed to work near moving mechanical parts; and extreme heat (non-weather). The employee occasionally is exposed to work in high, precarious places; extreme cold (non-weather); and the risk of electrical shock, and vibration. The noise level in the work environment is usually moderate to loud.

While the administration office is open from 8am-5pm, Monday through Friday, this position may require work beyond these hours and on the weekends. It also requires the ability to drive a town vehicle. A valid Commercial Driver's License (CDL) is preferred.